Junior Project Manager - Proposals

Job ID 2021-2801

Other Parsippany, New Jersey


Medscape, a division of WebMD, develops and hosts physician portals and related mobile applications that make it easier for physicians and healthcare professionals to access clinical reference sources, stay abreast of the latest clinical information, learn about new treatment options, earn continuing medical education credits and communicate with peers.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

This position will be in office, pending Covid.

When you think about your strengths, do these characteristics describe you? Are you great interacting with people? Do you love nailing down details and over-planning? Are you able to quickly think on your feet to solve problems? If so, consider joining our team! Medscape seeks a motivated, adaptable, team-oriented Associate Proposal Manager to support our Grant Development department. By joining Medscape, the leading provider of online medical education for clinicians (medscape.org), you will work with other talented team members to create proposals seeking funds for the development of continuing medical education (CME) initiatives. These initiatives make a positive impact on physicians, nurses, and other healthcare providers and, in turn, the lives of patients worldwide. Please be prepared to discuss your project management experience. This position is located in New York City (Midtown Manhattan).


What you’ll do


  • Manage multiple (2- to 4-week) proposal development projects from start to finish; these projects involve several team members who represent different departments and are based in multiple time zones
  • Use our web-based sales and project management tools to coordinate the proposal development process, including the steps of writing, editing, reviews, and online submission
  • Submit proposals and additional supporting documentation via online grantor portals according to guidelines  
  • Ensure that all proposals are delivered on time and reflect approved budgets and specifications
  • Schedule and lead project initiation and status/planning conference calls and send ongoing communications to the project team and outside partners related to program goals and status
  • Serve as point of contact for freelance writers/external partners to obtain materials necessary to perform their project-related tasks
  • Editing and revising proposals
  • Assist in the developments of proposals at a glance
  • Complete other responsibilities as assigned





  • A person who obtains satisfaction in the on-time, on-budget, within scope delivery of projects, from initiation through completion
  • Someone who excels at developing and fostering positive team dynamics
  • A true team player who jumps in and tackles new assignments and constantly looks for ways to help the department
  • Smart, clear communicator
  • Great at organization
  • Comfortable in a highly deadline-driven environment, and able to pivot quickly between tasks and adapt to rapidly shifting priorities
  • Enjoy leveraging technology to make your job easier
  • Live within commuting distance to our Midtown New York office



What You’ll Need to Succeed (Qualifications):


  • Bachelor's degree (preferred); PMI certification a plus
  • Minimum of 1 year experience project and process management with a degree, or 4 years of experience without a degree, within the publishing, internet technologies, healthcare or medical education environment a plus
  • Experience with continuing medical education materials a plus
  • High professionalism, ability to work independently, and skill at building rapport and collaborative work relationships
  • Outstanding time management and organizational skills, and an eye for details
  • Ability to provide creative project management solutions independently or within a team dynamic as issues arise  
  • Excellent verbal communication, writing, and grammar skills; editorial experience a plus
  • Above average ability to use Microsoft Office software (Word, PowerPoint, Excel)
  • Experience with web-based document sharing sites (such as Box or Sharepoint) and web-based project management tools (such as Workfront and Salesforce) a plus