Administrative Secretary

Materials Management - 108074 Winchester, Virginia Full-Time (Primarily Day Shifts)

To see if this position qualifies for a sign-on bonus, click here: Valley Health Sign-On Bonuses

Please Note: To protect our patients, our workforce and our community, Valley Health is requiring that all newly hired employees and internal transfers (current employees requesting internal transfers) must have received at least one COVID-19 vaccination dose. Newly hired Applicants (those not currently employed by Valley Health) who have been offered a position will have to provide documentation of their vaccination status at the time of their Employee Health appointment. For internal transfers, Employee Health will contact you if they have questions around your vaccination status. Valley Health has a process for applicants who have been offered a position to request an exemption or deferral for medical or religious reasons. To search for vaccine locations, visit


  • Entity: Valley Health Corporate
  • Shift: Day

Who We Are

Valley Health System is a not-for-profit network of hospitals, urgent cares, physician practices, and services. Expanding across Virginia, West Virginia, and Maryland, we are devoted to the health of all who call our 18-county area home.

A vital resource for healthcare, we are the region’s largest employer, a dependable community partner, and are at the leading edge of clinical innovations.

We are looking for passionate, innovative, and caring people who will each bring their unique skills and perspectives to our workplace.

What You Will Do:

The Secretary/Purchasing Expediter is Materials Management's initial communicator to all VHS departments; affiliate facilities, vendor community and customers. Therefore, it is essential to demonstrate excellent communication skills. Key day to day responsibilities include completing a departmental payroll for fifty employees, expediting assigned purchasing duties, performing secretarial duties for the department; coordinating/scheduling meetings for Director, Purchasing Manager, and Operations Manager; preparing and distributing various reports to administration, including MMIS reports, cost analysis reports, and affiliate hospitals/collaborative group reports; assisting Customer Service Representatives in expediting purchase orders, installation reports, asset tags, and establishing new vendors.

What You Will Bring:


High school graduate or equivalent required. Two years college training in Secretarial Science, Business or Accounting preferred.

Automated payroll system experience highly preferred. Two years experience in Secretarial Science, Business or Accounting preferred.

High degree of computer competency in MS Office, (Word, Excel, Access, Power Point) and Cognos Report Writer preferred. Excellent communication skills essential (verbal and written).

What You Will Get:

- Competitive salary
- Flexible scheduling
- Health Insurance
- Paid Time Off
- Wellness Program
- Tuition Assistance
- Retirement Plan
- Life Insurance

*some benefits are subject to change due to job status

We celebrate, support, and thrive on our differences for the benefit of our employees, our patients, and the communities we serve.
We are neighbors caring for neighbors, and our goal is always to help those we serve get well, feel well, and stay well.


Criminal Background Checks
VA State Police
3rd party Background Check

FLSA Classification


Physical Demands
6 A Customer Service