Administrative Assistant

Administration Billings, Montana


Description

Responsibilities

  • One of the main responsibilities is answering incoming calls and directing callers to the appropriate person or support team 
  • When necessary, create a support incident in the customer relationship management system with high‐level background information about the issue 
  • Together with Admins in divisional offices, provide a consistent telephonic experience for callers 
  • Coordinate with Admins in divisional offices to ensure telephone coverage during employee breaks 
  • Receive and assist visitors and Tyler employees 
  • Monitor email inboxes and assist with requests as assigned 
  • Assist in keeping training and reference documentation up to date 
  • Perform facility‐related duties as assigned, including shipping and receiving 
  • Provide administrative support to Tyler associates as required 
  • Assist with large group needs, such as, meals, accommodations, conference room reservations, etc. 
  • Effectively manages internal office communications in-person and via email 
  • Sort and deliver incoming mail 
  • Work together with HR and IT to coordinate new hire welcome and setup 
  • Active member in office-wide committees 

Qualifications

  • AS/AA degree in business is desired; high school diploma or at least 2 years’ equivalent work experience is required.
  • Demonstrated ability to maintain a positive, professional attitude and an aptitude for service is required in our high‐call volume environment.
  • Excellent verbal and written communication skills, and the interpersonal ability to effectively work with others is required.
  • Proficiency using computers and Microsoft Office products is required, particularly Outlook and Word. Exposure to Microsoft Dynamics CRM is desired.