Coordinator, Surgical Svcs Office

Surgical Services - 206210 Winchester, Virginia Full-Time (Primarily Day Shifts)


Please Note: To protect our patients, our workforce and our community, Valley Health is requiring that all newly hired employees and internal transfers (current employees requesting internal transfers) must have received at least one COVID-19 vaccination dose. Newly hired Applicants (those not currently employed by Valley Health) who have been offered a position will have to provide documentation of their vaccination status at the time of their Employee Health appointment. For internal transfers, Employee Health will contact you if they have questions around your vaccination status. Valley Health has a process for applicants who have been offered a position to request an exemption or deferral for medical or religious reasons. To search for vaccine locations, visit vaccines.gov.

Description

  • Entity: Winchester Medical Center
  • Shift: Day

Who We Are

Valley Health System is a not-for-profit network of hospitals, urgent cares, physician practices, and services. Expanding across Virginia, West Virginia, and Maryland, we are devoted to the health of all who call our 18-county area home.

A vital resource for healthcare, we are the region’s largest employer, a dependable community partner, and are at the leading edge of clinical innovations.

We are looking for passionate, innovative, and caring people who will each bring their unique skills and perspectives to our workplace.

What You Will Do:

The Surgical Services Office Coordinator is responsible for supporting the director, physicians, and more than 200 staff in the Surgical Services Department. Responsibilities include but are not limited to: scheduling interviews for candidates under consideration for hire, reviews applicants with managers and director, new employee orientation and assignment of lockers, record keeping, taking of minutes for a variety of meetings, office equipment/maintenance/supplies, internal/external customer communication, maintenance of staff files (including education/certifications), invoice processing, providing Surgical Services tours for physician candidates, monitoring vendors' on-site visits for compliance, transcribing letters and other communications from various physician committee chairpersons, ensuring that documentation and communications posted in Surgical Services remains current. Acts as a facilitator between Surgical Services and other departments. Duties also include collaboration with Surgical Services director to coordinate director's daily schedule, assist to prioritize conflicting appointments, manage the flow of traffic into the Surgical Services Administration Office and provides physician support.

What You Will Bring:

Education

Associates Business Administration, Computer Science, Ind Engineering, Healthcare Admin or related field required
Bachelor's degree in Business Administration, Healthcare Administration, or related field preferred.

Experience
Administrative work experience of at least five years, with Surgical Services administrative work experience of two or more years preferred.


Qualifications
Proficiency with various computer software packages required
Proficiency in Microsoft Office suite required
Ability to handle multiple projects simultaneously and set appropriate priorities required
Strong situational awareness skills and ability to communicate effectively with internal and external customers required
Exceptional organizational skills required
Strong oral and written presentation skills required
Ability to work effectively in a team environment required

What You Will Get:

- Competitive salary
- Flexible scheduling
- Health Insurance
- Paid Time Off
- Wellness Program
- Tuition Assistance
- Retirement Plan
- Life Insurance

*some benefits are subject to change due to job status

We celebrate, support, and thrive on our differences for the benefit of our employees, our patients, and the communities we serve.
We are neighbors caring for neighbors, and our goal is always to help those we serve get well, feel well, and stay well.

EOE

Criminal Background Checks
VA State Police
3rd party Background Check

FLSA Classification
Non-exempt

Grade
110

Physical Demands
6 A Customer Service