Office Manager

Executive & Administration (G&A) Mumbai, India


Hungry. Humble. Honest.

Our values form the foundation of who we are and how we operate every day around the world. They show up in our ambition to achieve our dreams, our courage to do what matters, and our tenacity to keep customers happy. At Nutanix, we prize those unique individuals who demonstrate empathy, respect differences, and appreciate others. If you’re authentic, credible and transparent—someone who walks your talk and thrives on collaboration—we want you to join our team!

Be a part of building a company that is truly leading an IT revolution. We make infrastructure invisible, elevating IT to focus on the applications and services that power their business. Led by Dheeraj Pandey, one of CRN’s “Top 25 Innovators of 2016,” Nutanix welcomes big thinkers and budding entrepreneurs, those who are unafraid to take on seemingly impossible challenges and interested in learning how to build a business along the way.

Nutanix employees enjoy some amazing benefits and perks: healthcare, plenty of snacks, employee (and family) events, world renowned speakers, training and development, and much more. See what life is like at Nutanix by following us on Twitter: @NutanixCareers and Instagram: @Nutanix

Nutanix, Inc., has an immediate need for a talented Office Manager to provide administrative support to Vice President & Managing Director of India Business, his direct reports and various levels of professionals within the Sales Organization. Nutanix seeks the best and brightest candidate who values professional relationships complimented by creativity and team work. Further, the right candidate will have demonstrated progressive success as an office manager supporting dynamic, senior-level executives in a fast-paced, high tech environment. 

Must be competent in performing tasks with minimal direction and willingness to handle a wide variety of situations, as well as competing priorities in a timely and efficient manner with a great attitude and sense of humor. Assignments are routine and non-routine and require originality, ingenuity and ability to handle multiple projects at one time. Candidate must have outstanding time management and organizational skills, relying on expertise and sound judgment to plan and accomplish goals. Must be able to exercise discretion, independent judgment and capable of analyzing and solving complex and abstract requests. 

This position is expected to involve a high degree of confidentiality, creativity, latitude, flexibility and availability for effective and efficient performance for support required. 

Duties & Responsibilities: 

  • Provide general and routine to complex administrative support with keen ability to foresee the needs of the executive and organization to optimize time .
  • Manage calendars and schedule appointments, meetings, travel, and organizational functions, as well prepare flawless communication materials on behalf of internal and external customers.
  • Coordinate, prepare and finalize executive materials and key executive meetings.
  • Perform desktop publishing, slide presentations, publications and executive/board level reports.
  • Use political savvy and sophistication to filter through and facilitate actionable items.
  • Order office, kitchen and pantry supplies and assist with restocking.
  • Maintain and tidy reception, kitchen, copier, and conference rooms.
  • Anticipate and/or identify needs and issues within the organization and proactively initiate and/or facilitate thoughtful solutions.
  • Play an active role in creating a safe and healthy workplace and comply with all applicable safety and health rules.
  • Other duties as assigned and/or required 


Minimum Qualifications : 

  • BS or BA with 2+ years of progressive experience, supporting Senior/Executive Management or equivalent experience and at least 2years experience working in faced-paced start-up environment supporting a large organization.
  • Exceptional verbal and written communication skills.
  • High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from management and multiple levels of professionals.
  • Proven analytical and agile problem-solving skills.
  • Must have exceptional calendar management skills
  • Advanced level MS Office suite (Word, Excel, PowerPoint, Outlook, Project, Google Drive).
  •  Familiarity with legal contracts including  patent filings, NDAs, vendor agreements, and foreign filings.
  • Must be highly detailed oriented, self-motivated, adaptive, creative, and flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice


Additional Preferred Skills: 

  • Experience assisting large Sales organization within a fast-paced start-up business environment.
  • Demonstrates a broad company knowledge which includes learning and understanding corporate policies and procedures, organizational structure.
  • Ability to multi-task and prioritize tasks and assignments to meet deadlines.
  • Ability to be key in relating information to employees and guests.
  • Must be reliable and work independently.
  • Must maintain excellent attendance.


 

Nutanix is an equal opportunity employer.

The Equal Employment Opportunity Policy is to provide fair and equal employment opportunity for all associates and job applicants regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability. Nutanix hires and promotes individuals solely on the basis of their qualifications for the job to be filled.

Nutanix believes that associates should be provided with a working environment that enables each associate to be productive and to work to the best of his or her ability. We do not condone or tolerate an atmosphere of intimidation or harassment based on race, color, religion, national origin, gender, sexual orientation, age, marital status or disability.

We expect and require the cooperation of all associates in maintaining a discrimination and harassment-free atmosphere.