Satellite Office Careers

Description

PRIMARY OBJECTIVES

The Accounts Payable Manager is responsible for ensuring all accounts payable transactions, deadlines and procedures are met to ensure payables are processed accurately and on time.

KEY RESULT AREAS

SAFETY

• Ensure that in own area of accountability, GJK complies with all aspects of relevant Health and Safety Legislation applying to the business and employees, including:
  • Requirements for communicating Work Health and Safety (WHS) information to Employees, contractors and visitors & where applicable authorities,
  • Ensuring WHS policies, procedures and reporting systems are workable, compliant and accessible to employees at all levels.
  • Complying with any and all WHS reporting requirements for incidents, injuries and near miss events.
  • Ensuring Hazards are addressed using the hierarchy of controls.
  • Ensuring WHS investigations are undertaken thoroughly to identify and resolve root causes.
• Active participation in the development of a strong safety culture, underpinned by strong communication, sound and appropriate processes and procedures, a non-punitive reporting culture and a focus on hazard identification and reduction at all levels.
  

• Ensure invoices are matched with correct Workbill (WB)
• Resolve in a timely manner all unmatched invoices including:
  • Reconciling differences between WB dates, periods and values within accepted tolerances
  • Liaison with supplier, wider finance team and/or Operations as required to ensure system functionality and efficiency is achieved
  • Manage and resolve invoice discrepancies
• Ensure timely, accurate processing of all invoices to head office suppliers and subcontractors to meet designated payment run deadlines.
• Perform regular supplier account reconciliations tying balances back to supplier statements.
• Ensure all contractually required documentation is on file in relation to all subcontractors prior to the designated payment run deadline.
• Collate supplier payment batches and control sheet into the bank ready for approval in accordance to credit terms and designated supplier payment priorities.
• Assist supplier / subcontractor enquiries with quick resolution to issues Train and mentor direct reports to ensure their success in the role. Direct reports should be adequately trained to be-able to perform all AP tasks to ensure KPI’s are met.

• Contribute toward the continuous improvement of Accounts Payable processes by:
  • Maintaining AP Process documentation and procedures
  • Working electronically and keeping documents in digital format, retained on the company server
  • Tracking and reporting on OCR errors and working with relevant stakeholders to reduce error rates
• Bring to the attention of the wider finance team and/or Operations any issues in communication, documentation or workflow that may be discovered during processing or interacting with stakeholders.

• Minimum 3-years' experience in a similar role
• Strong understanding of accounts payable principles and procedures
• Intermediate to advanced skills in Microsoft Office suite
• Exposure to ERP systems is a must
• Ability to respond quickly and positively to change
• Strong communication and interpersonal skills

• Detail and Quality Orientated
• Commercial Acumen
• Planning and Organisation
• Communication
• Adaptability
• Team Management
• Teamwork