Accounts Payable Clerk (SO2)

Finance And Back Office Taguig City, National Capital Region



The Accounts Payable Clerk is responsible for the timely verification / approval and payment of the Group’s vendors with minimal supervision

Duties and Responsibilities:

  • Verify all invoices in your vendor list daily
  • Approve all invoices with accurate purchase order or manager signature
  • Respond to Vendor correspondence daily
  • Escalate any vendor queries / problems to management
  • Clear reject file in your vendor list by end of each week
  • Prepare monthly reconciliations by 21st of each month for the previous month
  • Clear the payables@company mail box daily
  • Clear the statements@company mail box daily
  • Ensure all company records are organised, accurate and available for review
  • Develop a professional working arrangement with Vendors and staff
  • Maintain an organised filing system for all accounting documents
  • Ensure that overheads, costs and expenses are minimised by carefully controlling and utilising all resources effectively
  • Provide regular feedback to team members on progress towards goals
  • Shares new knowledge with team members with the aim of increasing their professional development and employee engagement
  • Contributes to maintaining general housekeeping within department and individual work areas
  • Communicates to internal and external stakeholders in the appropriate manner
  • Shares knowledge and information in a timely manner with the other Dealership departments
  • Ensures customer satisfaction at every stage of the customer experience
  • Identifies areas of improvements and contributes with positive suggestions
  • Uses initiative and is pro-active
  • Any other duties as required from time to time by the Dealer Principal / General Manager.

Adherence and commitment to Company's Policies & work practices: 

  • Carry out all duties as per company’s core values and Mission Statement
  • Abides by Company's Workplace Health & Safety Policy
  • Actively participate in the implementation of WHS in the workplace by identifying and reporting workplace hazards, developing safe work practices and ensuring own work environment complies with WHS Legislation
  • Displays care for the health and safety of self and others
  • At all times, acts professionally and handle sensitive business information appropriately in order to promote a positive image of the company and brand
  • Complies with all legal obligations including adherence to company's Code of Conduct, Anti-Discrimination, Anti-bullying and Workplace Harassment Policies
  • Awareness and adherence to the Trade Practices and Privacy Act
  • Abides by the company's Smoking In the Workplace Policy
  • Obey all road laws when driving company or customer vehicle
  • At all times speak loyally of the product, colleagues and the company
  • Accept instructions with regard to work practices and employment conditions from Senior staff
  • Adheres to appropriate Dress Code as instructed by individual site Manager, in line with  Company and Manufacture Corporate Identify guidelines


  • Advanced spreadsheet application/design skills
  • Thorough knowledge of accounting principles and procedures
  • Attention to detail
  • Excellent accounting software user and administration skills
  • Written and verbal communication skills
  • Hardworking, persistent, and dependable, while encouraging a team environment
  • Positive and enthusiastic
  • Maintains confidentiality
  • Acts honestly and with integrity
  • An ability to create a workplace environment and culture that allows all employees to develop and excel in their jobs