Satellite Office Careers

Description

Objectives:

The Accounts Payable Clerk is responsible for the timely verification / approval and payment of the Group’s vendors with minimal supervision

Duties and Responsibilities: 

• Verify all invoices in your vendor list daily
• Approve all invoices with accurate purchase order or manager signature
• Respond to Vendor correspondence daily
• Escalate any vendor queries / problems to management
• Clear reject file in your vendor list by end of each week
• Prepare monthly reconciliations by 21^st of each month for the previous month
• Clear the payables@company mail box daily
• Clear the statements@company mail box daily
• Ensure all company records are organised, accurate and available for review
• Develop a professional working arrangement with Vendors and staff
• Maintain an organised filing system for all accounting documents
• Ensure that overheads, costs and expenses are minimised by carefully controlling and utilising all resources effectively
• Provide regular feedback to team members on progress towards goals
• Shares new knowledge with team members with the aim of increasing their professional development and employee engagement
• Contributes to maintaining general housekeeping within department and individual work areas
• Communicates to internal and external stakeholders in the appropriate manner
• Shares knowledge and information in a timely manner with the other Dealership departments
• Ensures customer satisfaction at every stage of the customer experience
• Identifies areas of improvements and contributes with positive suggestions
• Uses initiative and is pro-active
• Any other duties as required from time to time by the Dealer Principal / General Manager.

Adherence and commitment to Company's Policies & work practices: 

• Carry out all duties as per company’s core values and Mission Statement
• Abides by Company's Workplace Health & Safety Policy
• Actively participate in the implementation of WHS in the workplace by identifying and reporting workplace hazards, developing safe work practices and ensuring own work environment complies with WHS Legislation
• Displays care for the health and safety of self and others
• At all times, acts professionally and handle sensitive business information appropriately in order to promote a positive image of the company and brand
• Complies with all legal obligations including adherence to company's Code of Conduct, Anti-Discrimination, Anti-bullying and Workplace Harassment Policies
• Awareness and adherence to the Trade Practices and Privacy Act
• Abides by the company's Smoking In the Workplace Policy
• Obey all road laws when driving company or customer vehicle
• At all times speak loyally of the product, colleagues and the company
• Accept instructions with regard to work practices and employment conditions from Senior staff
• Adheres to appropriate Dress Code as instructed by individual site Manager, in line with  Company and Manufacture Corporate Identify guidelines

Qualifications/Skills: 

• Advanced spreadsheet application/design skills
• Thorough knowledge of accounting principles and procedures
• Attention to detail
• Excellent accounting software user and administration skills
• Written and verbal communication skills
• Hardworking, persistent, and dependable, while encouraging a team environment
• Positive and enthusiastic
• Maintains confidentiality
• Acts honestly and with integrity
• An ability to create a workplace environment and culture that allows all employees to develop and excel in their jobs