JOB TITLE: Purchasing Supervisor
DEPARTMENT: Supply Chain
REPORTS TO: Procurement Manager
JOB SUMMARY: Responsible for performing a variety of purchasing duties and providing support to the Purchasing Department. Process purchase orders and requisitions, verify packing list with purchase orders and invoices, maintain files, and place orders as needed. Create and maintain reports and documentation as required. At the direction of the Procurement Manager, research and locate vendors and request bids for various products. Monitor and maintain dry goods, supplies, and safety
stock inventory levels and coordinate with other departments to ensure that
operations are smooth and uninterrupted. Trains, directs, and appraises direct department personnel. Keep Procurement Manager well informed of activities and provide support to production staff.
ESSENTIAL JOB DUTIES: 1. Assume responsibility for the effective and accurate performance of assigned clerical and purchasing related functions for the facility as detailed below.
a. Order, check and expedite purchases of MRP parts, products, and
equipment, dry goods, and supplies. Ensure the products received are
consistent with the quantities, prices, and delivery dates as ordered.
b. Verify purchase orders and invoices are correct.
c. Monitor inventory levels to place appropriate orders for the demands of
d. Responsible for maintaining pre-established MRP, supplies, and dry
goods inventory levels including safety stock.
e. As directed by the purchasing manager, research, locate vendors,
request bids, and submit to the purchasing manager.
f. Maintain current and historical cost data for all purchased items.
g. Ensure that vendors have supplied all quality related documentation
and that pre-established quality standards are communicated for all
h. Update and maintain current vendor part numbers and pricing in the
i. Complete and maintain all records including purchase and capital
expense requisitions, purchase orders, receiving reports, and related
purchasing paperwork. Maintains purchasing files.
j. Monitor and resolve purchasing issues or discrepancies and reports to
k. Keep up to date on obsolete inventory.
l. Complete weekly reports to purchasing manager as required.
m. Keep ERP item details up to date for accurate accounting and reporting.
n. Responsible for maintaining pre-established MRO, supplies, and dry goods inventory levels including safety stock.
o. As directed by the purchasing manager, research, locate vendors, request bids, and submit to the purchasing manager.
2. Assume responsibility for establishing and maintaining professional
business relations with vendors.
a. Obtain and convey information for courteously and promptly.
b. Maintain and project the Company’s professional reputation.
3. Assume responsibility for establishing and maintaining good
communication, coordination, and working relations with Company
Personnel and Management.
a. Interface with research and development, vendors, and production on
new products and parts and report details to purchasing manager.
b. Notify the Supply Chain Manager or, if unavailable the plant manager
immediately with and purchasing issues or discrepancies that affect the
production plan for the current day/week.
c. Interface with production personnel.
d. Disseminate information to fellow workers and assists are personnel as
e. Keep departments advised of key changes of schedule in materials due.
f. Keep the purchasing manager informed of area activities and of any
significant issues. Provide suggestions for improved policies and
g. Attend meetings as required.
4. Assume responsibility for related duties as required or assigned.
a. Ensure that work area is clean, secure, and well maintained.
b. Complete special projects as assigned.
▪ High School Diploma or equivalent certification
▪ Ability to speak, read, and write English
▪ Good verbal and written communication skills
▪ Bilingual (Spanish) preferred
▪ Good math skills
▪ Experience with E21 ERP and SAP systems with MRP modules a plus
▪ Must be well-organized with good attention to detail
▪ Display strong work ethic and positive attitude
▪ Adaptable and dependable with ability to follow direction and work
cooperation with others
▪ Must maintain a helpful and professional attitude and appearance
▪ Ability to apply logic and understanding to carry out detailed, but uninvolved, instructions and to deal with problems involving a few different variables.
- 2-4 years purchasing experience or similar role
ACTIVITIES: Sedentary office work, sitting for long hours
HEARING: Must be able to hear average or normal conversations and receive ordinary
REPETITIVE MOTION: Must be able to frequently and regularly use wrists, hands, and or fingers.
VISUAL ABILITIES: Average, ordinary visual acuity necessary to prepare or inspect document's, product's, or operate machinery.