PURCHASING ASSISTANT
Description
Purchasing Assistant
Reports to the Packaging Supervisor
As well as Inventory Control Lead –Communicating to ensure smooth daily flow of product into the facility as well as into the packaging storage areas.
The position of Purchasing assistant responsible for maintaining appropriate inventory on all items related to packaging for their designated area of specialty.
Purchasing Assistant – Fabrication/Offal/QA department/VA Department
Purchasing Assistant – Ground Beef Department
Responsible to monitor and manage our facility’s supply, storage, and tracking of packaging material. The Purchasing assistant is an important role since the efficient purchase and handling of the company products and supplies is critical for the attainment of business goals.
Responsibilities
- Communicate daily with Supervisor to ensure Supervisor is aware any concerns or issues. Report to work on time and communicate with Supervisor for any required time off. Use the call in number for any unexpected absences.
- Gather information from Inventory control leads and assist in inventory counts designated by supervisor.
- Review the Open PO report to ensure orders that come in have been received for the week ending inventory true-up and packaging report.
- Receive inventories from QA, DC, Offal, Ground Beef, and Fabrication areas on Saturday. Complete the inventory template. (Sunday applies if Saturday is a scheduled production day.) All week ending inventory must be completed and reported prior to Monday start up.
- Complete the true-up of inventory counts by either issuing (201) or crediting (202) in SAP.
- Run the packaging tool on Monday morning with the assistance of the Packaging supervisor. This is conducted as soon as production numbers have been reported from the Accounting department. (Purchasing manager and Controller will assist as needed.)
- Distribute the usage for items that are split between departments.
- Once the report is conducted, direct recounts as needed and make necessary changes.
- Meet with the respective departments (Fab/Offal at 2pm Monday, Ground Beef 2:30pm Monday)
- Complete any final changes and re-run the report. Final to be sent out no later than Tuesday morning.
- Update the requirements weekly as well as create requisitions for needed materials.
- Manage packaging requirements based on a three week supply rule of thumb.
- Order production orders for Cryovac via CISM or manually. Review with Supervisor as well to ensure Supervisor is involved with decision making.
- Review order needs with Supervisor and have Supervisor approve requisitions, create the purchase order and communicate with vendor via the SAP purchase order.
- Follow up with confirmations, check pricing as well as attach confirmations to the purchase order in SAP.
- Track orders as well as communicate incoming deliveries with the Supervisor, Inventory control lead, and warehouse as well as give direction for delivery locations. Keep good communication at all times.
- The orders you place you are responsible for those orders to get to where they need to go. This means coordinating with the warehouse, Inventory control leads, and affected areas to verify they have received their items. It is a team effort. If you need help, communicate with your supervisor to solve any issues that arise.
- Review with team members housekeeping and help maintain storage areas. Put away items that are delivered to our area as needed. This can be assisted by team members.
- Work on organization based on the 5S model and coordinate and plan improvements. This is a joint effort for both leads in the packaging department as well as working together with the Supervisor, purchasing assistants, and the loader/unloaders.
EOE/VETS/DISABILITY