Executive Assistant

Engineering Tokyo, Japan


Position at Capgemini Japan

Job TitleExecutive Assistant

We are looking for a responsible Executive Assistant to support our Japan Country Head in ERD division. Our ideal candidate is someone who has previous experience supporting C-level executives, independent, flexible, proactive, resourceful, and able to confidently communicate with all stakeholders within the organization. To be successful in this role, you should be able to preemptively identify and address the needs of these executives, get things done, possess the required tact and maturity to deal with confidential information and thrive working in a dynamic and fast-paced environment.

Job Responsibilities

Executive Office Management

-Keeping the Country Head apprised of due dates and commitments by scanning electronic mails and responding on their behalf, as appropriate

-Organizes, prioritizes, and maintains workflow for the Country Head based on a wide latitude and empowerment provided for decision-making. Responsibilities range from validation of potential interactions, advise and action on appropriate handling and delegation

-Sending out communications and announcements on behalf of the Country Head

-Executing appropriate arrangement for items requiring Country Head’s action or approval

-Correlates to follow-up system to ensure schedules, action items and imposed deadlines of Country Head is met by their direct reports

Calendar/ Schedule Management

-Overall management of Country Head’s daily agenda

-Acts as focal point of contact between the Country Head and employees, partners & clients

-Manages calendars on a non-conflict basis demonstrating decisiveness and exercising sound business judgment

-Familiarity with global conference call setup involving multiple countries and time zones

Travel Management

-End-to-end travel management including destination meeting logistics and arrangements—

-Processing of flight, hotel and visa requirements for the Country Head

Expense Management

-Corporate charge reconciliation and expense claim reimbursement

-Acquire comprehensive knowledge of Capgemini’s business expense challenges and guidelines

-Maintains expense files, records and ensures appropriate treatment of documents, following established Capgemini security procedures

Other responsibilities

-Provide personal assistance to the Country Head and other managers in ERD division, as and when required

-Entry card administration for members and visitors


-Solid work experience as an Executive Assistant or Personal Assistant supporting C-level executives or similar role

-Exemplifies tact, maturity, exercises discretion and confidentiality in dealing with sensitive company information

-Ability to interact and get along with all stakeholders within the organization

-Strong communication and interpersonal skills

-Excellent organizational skills, proactive and resourceful

-Knowledgeable on best administrative practices and office procedures

-Familiarity with MS Office, particularly Outlook

-Business fluency in English and Japanese.

-Independent time management

Work Location/勤務地:




キャップジェミニについての詳細は、www.capgemini.com/jp-jp/ をご覧ください。
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