Executive Personal Assistant - Boca Raton, FL

Job ID 2019-0176

Administrative/Clerical Boca Raton, Florida


Description

Position at Conair Corporation

 Executive PERSONAL Assistant - Boca Raton, Florida

This is an Open Position in Boca Raton, Florida.

Seeking an experienced PROFESSIONAL, task-oriented Executive/Personal Assistant.  

The Role will work directly with a Conair Executive/Owner in Boca Raton, Florida and will be responsible FOR administrative duties, as well as PERSONAL bookkeeping.

Responsibilities:

  • Coordinate travel arrangements 
  • Communications on behalf of executive including, COORDINATING AND responding to phone calls AND EMAILS in a professional, CALM manner. 
  • with appropriate professionalism and tone
  • Manage calendar to include scheduling meetingS, appointments and SOME EVENTS. 
  • Includes being mindful of travel time to/from locations, appropriate breaks in day,  AND appropriate attire. 
  • Uphold strict level of confidentiality and safe keeping of access to home and outside offices
  • Sustain a level of approachability and professionalism
  • Basic Accounting and Bookkeeping including budget, expense disposition, etc on behalf of the business
  • MANAGE FAMILY OFFICE.

MUST HAVE Qualification and Skills:

  • Minimum of 4+ years’ experience as an Executive Assistant reporting directly to senior management
  • Previous Bookkeeping and/or Accounting Experience Required
  • Advanced Microsoft Office skills (PowerPoint, presentation skills, etc)
  • Must be tech savvy…interested and able to learn new software/apps
  • Quickbooks or similar Accounting Software
  • Strong organizational, project management and problem-solving skills
  • Ability to multi-task
  • Must be flexible and self-motivated
  • Exceptional interpersonal skills
  • Ability to operate in a fluid fast paced environment
  • Friendly and professional demeanor

 

PREFERRED Additional Skills:

2ND LANGUAGE speaking/writing

Exposure or prior work with legal documents (paralegal)