Description

• Greet and welcome visitors, assist and direct them to the appropriate personnel.
• Open, sort, and deliver all mail.
• Set up and maintain office accounts such as Federal Express, Pitney Bowes, etc.  Manage the Shred It account, including coordinating the secure bins.
• Coordinate office activities such as company meetings, working lunches, holiday parties, in-office celebrations, birthday celebrations, flower orders, and more.
• Notarize documents as needed. If not currently a notary, be willing to obtain a notary commission.
• Coordinate and distribute items in the office, such as parking transponders and card keys for all employees.
• Manage office maintenance as needed. 
• Order office supplies and monitor office supply stock.
• Ensure lobby and conference rooms are kept clean.
• Check kitchen and food supplies, order and maintain snack supplies, clean and restock as needed, and keep bottled water stocked. 
• Support Post-Closing and IHL Escrow as needed based on workload demands. Additionally, assist with projects including scanning for accounting, IT equipment cleanup, and supporting overflow work in other departments.
• Assist with re-verifications as needed. 
• Consistently represent the Company professionally and courteously.
• Perform other duties as needed or assigned.

• Ability to work independently and manage time effectively.
• Professional demeanor and customer service focus.
• Exceptional written and verbal communication skills.
• Demonstrated ability to be articulate, polished, and comfortable in a fast-paced environment.
• Ability to multi-task and problem-solve.
• Strong attention to detail and organization.
• Advanced analytical and creative problem-solving skills.
• Enthusiasm to learn new things and take on additional responsibilities.
• Approachability and a willingness to help the team.
• Ability to manage multiple projects.

• CA Notary or willingness to obtain your Notary Commission within 30 days or hire.
• Demonstrated proficiency with Microsoft Office Suite, including Excel and Word.
• 2+ years of Office Administration experience in a professional environment.