Accounts Payable Specialist II

Accounting Fremont, California


The Accounts Payable Specialist II ensures that all payments are booked and allocated correctly with sufficient evidence under the requirement of tax regulations, GAAP and company’s policy in an efficient way in a timely manner.

Essential Duties and Responsibilities:

  • Reviews evidence of each payment request under given time frame, and resolves discrepancies and abnormal issues. Performs expense allocation for managerial report
  • Prepares monthly and quarterly expense variance and analysis reports
  • Conducts month end closing tasks
  • Understands W9 & W8 forms, requests and validates the appropriate forms from vendors when necessary; Corresponds with vendors and respond to inquiries; maintain good relationship with vendors
  • Determines points of workflow improvement and improves work efficiency
  • Helps with AP projects when assigned
  • Performs other duties as assigned

Required Qualifications:

Years of Education  

  • Bachelor’s Degree in Accounting or related field
Work Experience
  • 3+ years of Accounts Payable experience preferably in tech industry

Knowledge and Skills

  • Must be proficient with MS Excel particularly V-look Up and Pivot table functions
  • Intermediate skills of Power Point, Word, & outlook
  • Ability to work confidently in a rapidly changing, fast-paced and results-oriented corporate environment where a high degree of flexibility is required
  • Excellent written and verbal communication skills in English
  • Strong personal computer and business solutions software skills
  • Strong analytical and problem solving skills
  • Self-initiative, Team work, enthusiasm and positive attitude
  • Provide quality of work including speed and accuracy
  • Can follow SOP with limited supervision
  • Strong interpersonal skills for interacting accountants, clients, and management

Working Conditions:

  • Office Only: Typically works in an office environment
  • Able to work overtime at request