Subcontracts Administrator

Contracts United States West Chester, Pennsylvania Lakewood, Colorado


Description

Weston Solutions, Inc. has been a leading provider of environmental services for sixty years. We work with our clients in both the public and private sectors to help identify, solve, mitigate and manage critical environmental issues to help clients achieve a more sustainable future.  

We are looking for a Subcontracts Admin 2 in our West Chester, PA office.  This position conducts federal and non-federal contract and non-contract purchasing activity of high complexity with minimal supervision.  He/she assures compliance with established corporate policy and client contract requirements. 

Expected Outcomes

  • Prepare detailed Request for Proposal (RFP) packages: integrate scope of work; prepare RFP cover letter; prepare proposal guide (as required); select general provisions appropriate for work scope; obtain all appropriate technical specifications and reviews same for consistency with contract requirements (as required); and prepare special provisions as necessary.

  • Analyze supplier proposals for compliance with requirements of RFP. Perform cost/price analyses as appropriate to determine cost/price reasonableness. Obtain all required pre-award certification and representations. Analyze supplier exceptions to terms and conditions of purchase and establishes appropriate positions based on risk with assistance from functional management as appropriate.

  • Negotiate or assists requisitioners in negotiating all elements of supplier proposals as appropriate to assure maximum value is received with minimum risk to Weston.

  • Prepare procurement files appropriate for the value of the purchase order and the client type under which the purchase order was prepared and consistent with Weston's established procurement procedures.

  • Provide administrative purchasing support as requested by the responsible requisitioner/receiver.

  • Assist in expediting all contractual deliverables (as required).

  • Manage change order process; resolve disputes; manage overall schedule; document purchase order administration.

  • Assist requisitioners by obtaining supplier cost information in support of budget preparation or proposal preparation.

  • Provide counsel to non-procurement personnel on any of the above noted responsibilities.

  • Evaluate repetitive purchasing activity within the limits of capabilities of position level with objective of consolidating purchasing activity with top-quality suppliers.

  • Support regions and major programs through direct management of capital procurement and project procurement, on an as needed basis, as directed by supervisor.

  • Plan, negotiate, implement and administer National Supply Agreements and promotes utilization of same across the company.

  • Ensure Federal Acquisition Regulation (FAR) compliance for federal procurement, through direct participation/management of procurement process or by advising/consulting with operations personnel.

  • Participates in logistics activities ensuring timely delivery of purchased materials, supplies and equipment including expediting supplier deliveries, performing incoming inspection and receiving comparing Purchase Order with supplier packing list and actual materials delivered and timely resolving receiving discrepancies and backorders with suppliers

  • Interface with project managers, or within assigned divisions, representing the procurement organization through resolution of procurement related issues and forwards complex issues on to functional management for resolution.

  • Trains various organizations within the company in one-on-one or small group situations.

  • These job requirements are not exhaustive and other duties may be assigned. Weston reserves the right to modify the job description as needed.

    Knowledge, Skills & Abilities

  • Bachelor’s degree or equivalent experience, plus minimum 4 to 6 years related experience.

  • Minimum of 2 years’ experience in procuring and expediting receipt of construction materials for commercial new construction and renovation projects.

  • Able to read construction plan and assist with development of bills of material to support construction project procurement activity.

  • Must have progressive purchasing experience.

  • Strong influence and negotiation skills.

  • Federal procurement experience preferred. 

  • Security clearance desired.

  • Strong writing and verbal communication skills.

  • Able to meet time sensitive deadlines and carry out multiple priorities simultaneously.

  • Able to analyze data and resolve issues.

  • Must be detail oriented.