Accounts Payable Control Assistant

Accounting, Finance & Tax West Chester, Pennsylvania


Weston Solutions, Inc. has been a leading provider of environmental services for over sixty years. We work with our clients in both the public and private sectors to help identify, solve, mitigate and manage critical environmental issues to help clients achieve a more sustainable future. Weston has 1,000+ employees located in many offices across the US.

We have an opening for an Accounts Payable Control Assistant at our corporate headquarters in West Chester, PA. This position is responsible for administering the day to day filing receipt audit activities and backup documentation.  The Accounts Payable Control Assistant will also support other activities including DCAA audits and reviews, and supporting divisional assistants and staff in providing backup documentation for client invoices.  The Accounts Payable Control Assistant will ensure supporting documentation provided meets financial billing scheduled commitments and deadlines in the most effective and efficient manner.

Expected Outcomes

  • Execute Expense Track receipt audit within Weston’s financial schedule as well as initial set-up of new employee Expense Track accounts.
  • Spot check expense reports for original receipts execute the QA/QC process for potential duplicate expenses address exceptions.
  • Execute file duties in accordance to file system and within the financial schedule keeping in mind the importance to timely filing for back-up, audit and check verification requirements.
  • Make any process changes or recommendations to the lead or manager.
  • Compile back up in accordance to client specifications and within the allotted and requested time (weekly, monthly, etc.).
  • Maintain appropriate and up to date documented backup list of client expectations and deadlines.
  • Maintain and dutifully check and update the missing backup list. Promotes communication with internal client contact to foster open communication and mitigate any misunderstandings regarding provided documentation.
  • Work with Government Accounting Manager to guarantee provided documentation meets expectations.
  • Other duties as assigned – filing, special projects and ensuring proper record retention documentation and management; assist others as needed.

Knowledge, Skills & Abilities

  • High School Diploma, plus minimum 2 to 4 years related experience.
  • Good organizational, interpersonal, analytical, oral and written communication skills.
  • Must be detail oriented, able to meet time sensitive deadlines, and carry out multiple priorities simultaneously.
  • Must be proficient with Microsoft Office, specifically Excel.
  • Familiar with Microsoft Access and Deltek’s Costpoint a plus.