Office Manager

Product Bucharest, Romania


  • Schedule meetings and appointments.
  • Organize the office layout and order stationery and equipment;
  • Maintain the office condition and arrange necessary repairs.
  • Manage contract and price negotiations with office vendors, service providers and office lease;
  • Administrate any incoming invoices and mailing.
  • Any other tasks as may be required by the Company from time to time, which fall under the Employee’s area of expertise.
  • Control of office tidiness and availability of all necessary stationery and material including pens
  • Training and supporting office staff
  • Monitoring stock and order office supplies and troubleshooting emergencies
  • Managing mail distribution
  • Organizing office budget
  • Managing records of office expenses and costs
  • Contributes to team effort by accomplishing related results as needed.
  • use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office
  • takes food orders for employees, centralizes them, and forwards them to restaurants, while also managing invoices.
  • develop and implement new administrative systems, such as record management
  • record office expenditure and manage the budget
  • maintain the condition of the office and arrange for necessary repairs
  • implement and promote equality and diversity policy
  • write reports for line manager and deliver presentations
  • review and update health and safety policies and ensure they're observed
  • check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
  • attend conferences and training
  • Keep the stock up to date and update the inventory of equipment and furniture items
  • English level: advanced, proficiency
  • Excellent organizational and time-management skills
  • Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other commonly used office packages
  • Strong IT and typing skills
  • The ability to priorities' tasks and work under pressure
  • Good teamworking skills 
  • The ability to manage workload 
  • Excellent interpersonal, oral and written communication skills, with the ability to converse at senior and board level
  • Negotiation and relationship-building skills
  • Attention to detail
  • Flexibility and adaptability to changing workloads
  • A problem-solving approach to work


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