Data Retention & Disposition Specialist

Records Management Atlanta, Georgia

King & Spalding, a leading global law firm, seeks a Data Retention & Disposition Specialist to join our Atlanta office.  The Data Retention & Disposition Specialist works to develop and implement data retention and disposition processes and procedures in accordance with the records and information governance policy. Focusing on all aspects and processes involved around the retention of matters and dispositioning of files (both electronic and physical) associated with client and administrative matters for all offices.  The Data Retention & Disposition Specialist will report to the Information Governance Compliance Manager and the Director of Records & Information Governance.

The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. Eligible employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, discount programs, and a substantial Paid Time Off (PTO) program.

Candidates will have the following responsibilities:

  • Develops, recommends, and implements data retention and disposition processes and procedures guidance.
  • Develops and drives Firm-wide data retention and disposition services and initiatives in accordance with the Firm policies and in alignment with industry best practices.
  • Assists Senior Management in identifying and containing risks relating to data retention and disposition and fostering a compliance culture in regards to data retention and disposition.
  • Works with Firm management in the development and enhancement of processes to ensure compliance with all applicable data retention and disposition requirements; coordinate the development and maintenance of supporting procedures.
  • Serves as liaison to, and fosters good working relationships with, attorneys and others needing assistance with data retention and disposition issues.
  • Maintains awareness of major changes affecting legal records and information governance and develops material to educate attorneys so that they may better serve their clients and meet their ethical obligations to their clients.
  • Works with teams comprised of lawyers, operations staff and / or administrative managers to design and implement changes to business policies, procedures, and training programs as appropriate.
  • Effectively manages resources and prioritizes projects
  • Coordinate with outside vendors as needed
  • Authors, collects, reviews, and maintains accurate and high-quality information governance policy, procedures, standards, and guidelines documentation.
  • Maintains awareness of policy changes and revises documentation as necessary.
  • Serves as project manager on a variety of Risk Management and Information Technology teams and maintains good working relationships with IT personnel responsible for executing information governance support.

Specific skills required:

  • Advanced knowledge of records and information governance related practices, specifically relating to data retention and disposition
  • Exhibit initiative and self-motivation and the ability to work independently and exercise judgment based on critical independent thinking
  • Ability to perceive and analyze problems, develop alternatives and make or recommend sound decisions
  • Ability to comprehend and implement complex directions
  • Ability to maintain attention to detail within an environment of multiple, overlapping demands
  • Coordinate and collaborate with Records & IG and other users to ensure that records and content (paper and electronic) are properly managed and disposed of
  • Ability to adapt to and comprehend the evolving IG framework and associated technologies
  • Strong communication and organizational skills: analytical, detail oriented and methodical with the ability to adapt to shifting priorities
  • Reliable and cooperative manner with the ability to work well under pressure in a deadline-driven environment
  • Must be extremely service and detail-oriented with an ability to plan and organize
  • Possess a professional, cooperative, and respectful demeanor, and the ability to maintain pleasant working relations with all levels of personnel

Education and experience required:

  • Undergraduate degree
  • Related job experience
  • Experience leading the implementation of new processes and technologies

King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.