Events Coordinator
King & Spalding, a leading global law firm, seeks an Events Coordinator to assist in planning and executing multifaceted internal and external meetings, conferences, and networking events, while working closely alongside Marketing Department colleagues and key event stakeholders.
The ideal candidate will have a minimum of two years’ relevant meeting planning experience, preferably at a law firm or other professional services firm.
The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. Eligible employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, on-site gym access, discount programs, an onsite childcare center and a substantial Paid Time Off (PTO) program.
Candidates will have the following responsibilities:
- Event Intake: Review materials and documentation relating to assigned event invitation requests, ensure adherence to global brand standards and swift turn around.
- Delegate Management: Assist with set up of event registration, compile weekly reports of attendee RSVP status utilizing event software to ensure accuracy, reconciliation of payments (if applicable), and a timely resolution of all client inquiries.
- Logistics: Assist with planning and executing all event logistics including liaising with internal/external vendors for food & beverage, production, giveaways, etc., while adhering to planning timeline, brand standards and budget constraints. Participate in event intake calls to collect details about the event objectives, documenting event deliverables and ensuring efficient project management of assigned events.
- Event Deliverables: Coordinate production of on-site event deliverables, i.e. name badges, tent cards, signage, and printing CLE forms & surveys, as well as packing and shipping of all materials.
- Administrative Tasks: Monitor and update event calendar; maintain event budgets and process all invoices in a timely manner; reconciling expenses related to events through the firm system; assist with budget tracking and reporting.
- Assist with other tasks as assigned.
Candidates must possess exemplary interpersonal skills, strong communication skills, both verbally and in writing, excellent attention to detail, capability to self-start, the ability to work both collaboratively as part of a team as well as independently in a fast-paced, high-volume environment, and the ability to incorporate feedback into their performance. Candidates must possess an ability to build relationships and trust with event stakeholders as well as with global suppliers and vendors. Due to the highly sensitive nature of many of our matters, the candidate must be able to be discreet and maintain confidentiality. Judgement and problem-solving skills to resolve unanticipated challenges are required. She or he must be able to demonstrate calm under pressure at all times. Ideal candidates will have knowledge of the hospitality industry, and experience with contract negations, creating RFP’s and project management. Bachelor's degree or higher preferred. Candidates must be proficient in Microsoft Office and database management; experience with Dynamics and Vuture is preferred.
We are proud of our remarkably cohesive culture, which now encompasses more than 2000 lawyers and business professionals in 24 offices worldwide. We seek to attract and develop the very best talent to work with us.
King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other status protected by applicable law.
New York: full-time annualized salary range $73,000 - $87,000. The salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, job location, and other job-related factors permitted by law.