Business Administration Manager

Admin, Support & Facilities
Stockholm, Stockholm Göteborg, Sweden



Our media agency is seeking an enthusiastic and dedicated Business Administration Manager to support our administrative and operational functions. The successful candidate will be an organized, detail-oriented individual who is eager to learn and grow within the agency. This role is ideal for someone with a foundational understanding of business administration who is looking to develop their skills in a dynamic media environment.

Key Responsibilities:

  • Assist in managing daily administrative operations, ensuring compliance with company policies and procedures.
  • Support the development and implementation of administrative systems and processes under the guidance of client management.
  • Manage customer-specific billing processes, budget monitoring, PO management, and assist with billing discrepancies.
  • Help coordinate contract management tasks, including document preparation, tracking, and follow-up on contract execution.
  • Collaborate with the finance team to help with budget preparation, expense tracking, and financial reporting.
  • Participate in interdepartmental meetings and provide administrative support to ensure effective communication and project coordination.
  • Contribute to the analysis of operational performance, preparing reports and summaries for review by client management.
  • Provide administrative support to the team.


  • Bachelor's degree in Business Administration, Management, or a relevant field.
  • Some experience in an administrative role is preferred, but not required.
  • A willingness to learn and a proactive approach to problem-solving.
  • Strong organizational skills with the ability to manage multiple tasks simultaneously.
  • Good communication skills, both written and verbal.
  • Proficiency with MS Office 365 and reporting tools like PowerBi and an openness to learning new tools and systems.
  • An ability to work collaboratively in a team environment.
  • A positive attitude and the ability to work effectively.
  • Interest in the media industry and a desire to understand its operations and challenges.
  • Additional plus if you have experience with the media tool Marathon.

What We Offer:

  • A supportive and collaborative work environment where your contributions are valued.
  • Exposure to various aspects of the media agency business.
  • Possibility to work with strong brands like adidas, Tele2, Coca-Cola, Google, TUI, Klarna, Plantagen, Circle K and Subway.
  • Become part of an international agency network.
  • We speak both English and Swedish at the office.
  • A career path with potential for growth and advancement within the company.
  • A competitive salary and benefits package.

As a Business Administration Manager, you will play a key role in the smooth operation of our agency. You will gain valuable experience and knowledge in a sector that is at the forefront of creativity and innovation. If you are ready to kick-start your career in business administration and make your mark in the media world, we want to meet you!

About EssenceMediacom

EssenceMediacom is GroupM's newest and largest agency. Our goal of creating Breakthroughs is supported by our commitment to continuous learning. We strive to ensure that our employees reach their full potential by investing in their well-being, careers, and skills, which in turn helps our clients' businesses grow.

You can expect to become part of a team with solid professional knowledge that has a positive attitude towards everyday life - both socially and work-wise. We also offer a comprehensive benefits program.

You will have 120 passionate and skilled colleagues, and although we are often very busy, we help each other maintain a good balance between work and leisure time.

We take care of each other at EssenceMediacom, and we actively work to put our values into practice. With us, transparency, development, and initiative are fundamental for both strong professionalism and good relationships. Values are only valuable if everyone feels at home with them - so we spend a lot of time creating frameworks that make it safe to follow the values, including value workshops and continuous monitoring of the culture at EssenceMediacom.

In Sweden, we have offices in central Stockholm and Gothenburg.


Send your application and CV as soon as possible, as we will have ongoing interviews. If you have any questions about the position, please contact CEO Morten Flamand at [email protected] or phone 0709618739.

We are looking forward to receiving your application.

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