The Payroll Director is responsible for all functions of payroll including the accumulation, processing and reporting of payroll data, maintaining the accuracy and completeness of payroll records and the timesheet database, as well as leading the reporting process after each payroll.  Work with the Accounting Manager and SVP of Finance in setting policies and procedures, communicating with outside vendors and responding to internal employee issues and questions.

Reporting Relationships:

      Reports directly to SVP, Finance - NA Controller

Direct Reports:

      Yes

Major Responsibilities

Key Accountabilities

      Manage the payroll process on an accurate and timely basis for both the US and Canadian division, which is approximately 1,700 employees

      Coordinate employee additions/changes with HR and input required changes into the payroll system

      Enter manual pay adjustments:  salary changes, terminations, commissions, bonuses, special pays, relocation information

      Full responsibility for the creation, maintenance and distribution of complex payroll reports:  G/L uploads, monthly accruals, severance reports, Employer Match details, vacation reports, bi-weekly payroll analysis, labor hours and ad hoc reports for management as necessary

      Responsible for tax and regulatory compliance in all 50 states and Canada

      Coordinate with ADP US & Canada to ensure all tax filings, issues and reports are complete

      Research tax issues and request state and federal refunds when applicable

      Submit tax payments for any tax not processed through ADP (i.e. Washington Worker's Compensation, San Francisco annual tax, etc.)

      Reconcile quarterly tax reports and W-2's to payroll records

      Strong knowledge of T4 and W-2 process and in-depth financial reporting for US & Canada Payroll

      Maintain employee payroll files, state tax files, quarterly wage & tax reports

      Maintain payroll CD's

      Process wage garnishments and child support according to federal and state laws through ADP's WGPS service

Required Experience/Characteristics

      Bachelor’s degree in Business or Accounting preferred, or relevant work experience

      Minimum 7-10 years of payroll experience

      Strong Management skills (at least 3-5 years)

      Solid time management skills and organization required

      Excellent communication skills, both written and verbal

      Position requires advanced Excel and Microsoft Word skills

      Demonstrated reporting skills

      ADP PayForce or ADP Workforce Now and various report writing capabilities

      JD Edwards experience a plus