Vice President of Administration

Administrative Boulder, Colorado


Description

VICE PRESIDENT OF ADMINISTRATION

JOB SUMMARY

The Vice President of Administration (VP Admin) shall lead day-to-day operations of administrative and functional departments that include human resources, information technology, contracting and procurement, risk management, facilities management, and office administration. The VP Admin shall manage daily administrative operations of these departments by working closely with the manager of each department. The VP Admin is responsible for maintaining positive relationships with the Executive Committee, Board and NHO members, partner companies, and GSI’s client community.  The VP Admin will assume a strategic role in the overall management of the GSI Family of Companies and work with the Executive Committee to execute long-range goals, strategies, plans, and policies. The person in this leadership position will be a critical factor in our overall performance.

CHALLENGES, TASKS AND PERFORMANCE OBJECTIVES

The VP Admin’s performance objectives for their first 3 months are:

  • Assess the performance of each functional department;
  • With input from appropriate managers and staff, create and present a plan outlining metrics for continued development of the functional departments outlined above to the Executive Committee; and
  • Finalize plan with input from the Executive Committee and begin implementation.

 

Objectives for first 6 months:

  • Address any inefficient processes of the functional departments, including suggestions for new or improvement processes if needed;
  • Have a strong working relationship with the manager of each functional department, ensuring they are part of the vision for continued improvement and growth;
  • Revise the plan for continued development as necessary and present revisions to Executive Committee; and
  • Provide monthly updates to the Executive Committee.

 

Objectives for first 9 months:

  • Continue pursuit of the objectives mentioned above,
  • Lay out a plan for the ongoing maintenance and management of the various company-owned facilities, including oversight of leases, tenants, and capital improvement projects; and
  • Work with the CFO to understand the budget for each functional department, analyze year-to-date expenditures compared to the budget, and look for ways to reduce current and future costs;

 Objectives for first 12 months:

  • Present 12-month accomplishments to Executive Committee;
  • Submit performance objectives for the next 12 months and revise with input from the Executive Committee.

 Challenges include:

  • Providing high level customer service to meet high expectations for service from operations managers;
  • Adapting organization to evolving business environment;
  • Managing staff across multiple offices and time zones;
  • Creating structure and established processes for departments that have historically functioned based on unwritten, institutional knowledge;
  • Assuming leadership of a group of departments that currently function very independently, and forging a more cohesive group that has a better understanding of the overall organization’s goals, mission, and the challenges and successes of the other departments.

 DUTIES AND RESPONSIBILITIES

  • Provide quality service across all GSI companies;
  • Provide data integrity and transparency with regular analysis and reporting on company performance metrics;
  • Set strategic direction, develop metrics, and hold functional department managers accountable for execution of tactical and strategic goals;
  • Partner effectively across the organization to drive execution of GSI’s Strategic Plan;
  • Establish and maintain effective working relationships with leadership, peers, and staff;
  • Lead human resources, talent management, and employee engagement efforts for the organization;
  • Recommend policy changes and implement process improvements;
  • Work closely with senior managers to monitor administrative project implementation and address underperformance;
  • Ensure a robust information technology framework, tools, and support that enables operational success across the companies;
  • Develop and implement key performance indicators (KPIs) and service-level agreements;
  • Identify and implement process and operational improvements that increase the effectiveness and efficiency of business functions;
  • Lead and implement contracting and procurement policy changes and process improvements;
  • Ensure compliance with all regulatory requirements and timely reporting to the appropriate agencies;
  • Drive business strategy development, assessing risks, noting opportunities for expansion, setting overall goals and metrics, and proposing projects or systems to move the company forward; and
  • Other related duties as assigned.

 MINIMUM QUALIFICATIONS, SKILLS, AND EDUCATIONAL REQUIREMENTS

  • Proven experience as an administrative officer;
  • Experience in operations management;
  • Solid understanding of business functions (HR, IT, contracts, facilities, etc.);
  • Knowledge of fiscal planning, budgeting and reporting;
  • Knowledge of relevant laws and regulations (e.g., DCAA, FAR);
  • Proficient in Microsoft Office and databases;
  • Outstanding communication and interpersonal skills;
  • Ability in decision-making and problem-solving;
  • Excellent organizational and leaderships skills; and
  • BSc/BA in business administration or relevant field; MSc/MA is a definite plus.

 INTER-PERSONAL RELATIONSHIPS

Must possess integrity, initiative, dependability, excellent judgment, and ability to work cooperatively with others. Must be a critical thinker with excellent communication skills, verbally and written. Must be able to work with minimal supervision.

GSI Service Group Inc. is an equal opportunity and affirmative action employer that consciously builds inclusive teams and is proud to support a diverse environment that considers all qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.