Subcontract Administrator

Administrative Boulder, Colorado






Subcontract Administrator will conduct procurement and subcontracting activities to obtain supplies, services, equipment, and materials needed for the execution of projects. Provides support, as needed, to Acting Sr. Subcontracts Manager and other procurement staff as may be required.  Ensures adherence to company standard operating procedures and federal guidelines, and regulations, as applicable. This position reports directly to the Acting Sr. Subcontracts Manager/V.P. of Administration




Responsibilities may include but not limited to procurement planning, preparation and analysis of purchase requests, review of statements of work, schedule of values, negotiation of terms, and preparation of single source justifications and justifications of award. Drafts and negotiates contractual documents commensurate with skills and experience level - documents may include non-disclosure agreements, subcontracts, purchase orders, change orders, consulting agreements, check requests, credit card purchase requests, and closeout records.  Along with the Acting Sr. Subcontract Manager, conducts regular program procurement meetings with all PM’s.


Works closely with Acting Sr. Subcontracts Manager and Project Managers to:

·           Prepare award recommendations and negotiate subcontract agreements.

·           Prepare and fully administer Subcontract Agreements.

·           Document procurement files as required by procurement policy through final closeout.

·           Participate in regular meetings to provide status of subcontracts being executed for ongoing projects.

·           Assume and promulgate fiscal and ethical responsibility for following company procedures in the conduct of the procurement activities.

·           Assisting Sr. Subcontracts Manager and/or senior management with special administrative or project-related assignments as required.

·           Assist with subcontract administration services with involvement in the subcontracts process from initiation to completion.





As a member of the Contracts and Procurement team, work with the PM’s to develop formal procurement plans for current and new projects.  Monitor subcontract compliance with insurance and bonding requirements, subcontract performance.  Work with PM’s, accounts payable and certified payroll to ensure subcontractors are meeting contractual compliance requirements.


During first 30 days, along with the Subcontract Manager, meet all Program and Project Managers to review current projects and upcoming procurement needs.


Within 45 days, take an active role in driving the procurement process, through regular meetings with PM’s.





  • 5 years of experience in Federal, State or Local Government procurement and subcontract administration.
  • Experience working with FFP, IDIQ, and T&M contracts.
  • Broad experience with Microsoft Office, including PowerPoint, Excel, and Word.
  • Knowledge of Federal Acquisition Regulations (FAR) and Defense Acquisition Regulations (DFARS).
  • Procurement experience in the construction industry (private commercial/USG).




  • Ability to work in a fast-paced, multi-tasked environment.
  • Ability to work in a flexible, team-based environment.
  • Possession of excellent oral and written communication skills.
  • Proficient in contractors/vendor relations.
  •  Commercial contracts, contract negotiation.

·           NCMA,ISM and/or NIGP Certifications


GSI Service Group Inc. is an equal opportunity and affirmative action employer that consciously builds inclusive teams and is proud to support a diverse environment that considers all qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.