JOB SUMMARY

This position will be responsible for processing accounts payable for a select group of entities as assigned.  Accounts Payable responsibilities will include, establishing first contact with the vendor, uploading vendor invoicing into vendor approval system, follow through of approvals and processing and monitoring payments and expenditures to ensure that vendors and suppliers are paid within established time limits.

DUTIES AND RESPONSIBILITIES

Accounts Payable

• Maintain up-to-date accounts payable/voucher distribution system
• Review all invoices for appropriate documentation and approval prior to payment
• Verify that transactions comply with financial policies and procedures
• Code invoices to proper accounts
• Prepare, verify, and process invoices in accounting system
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Follow payables through approvals process
• Assist in month end closing
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Assist with other projects as needed
• Preparation of 1099s

MINIMUM QUALIFICATIONS, SKILLS, AND EDUCATIONAL REQUIREMENTS

• 2 – 4 years of Accounts Payable experience
• College courses in accounting preferred
• Must have a strong work ethic
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures
• Detail oriented, professional attitude, reliable
• Proficient in Excel and Word, 10-key by touch
• Experience with Ariett Accounts Payable Invoice Automation or other paperless AP systems preferred
• Ability to process invoices efficiently and accurately
• Possess strong organizational and time management skills
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to speak and write English fluently (a must)
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately