Subcontracts Manager

Administrative Boulder, Colorado


Description

This job description identifies the major responsibilities of this position.  It does not include all aspects of the position such as potential additional duties requested by supervisors/managers and the requirement for flexibility in helping others for the Firm’s overall benefit. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

JOB DESCRIPTION/SUMMARY

The  Subcontract Manager conducts purchasing and subcontracting activities to obtain supplies, services, equipment, and materials needed for the execution of projects. He or she provides support, as needed, to the  Contracts Manager and Vice President and ensures adherence to company standard operating procedures and federal guidelines, and regulations, as applicable.

 DUTIES AND RESPONSIBILITIES

 Responsibilities include procurement planning, preparation and analysis of purchase requests, review of statements of work, negotiation of terms, and preparation of single source justifications and justifications of award.  The  Subcontracts Manager drafts and negotiates contractual documents commensurate with skills and experience level. Documents include, but are not limited to Non-disclosure Agreements, Subcontracts, Professional Services Agreements, Consulting Agreements, Purchase Orders, Master Service Agreements, Work Authorizations, Change Orders, and closeout records.  Attends and/or conducts regular program procurement meetings with all PM’s and Procurement staff

 The  Subcontract Manager works closely with the Contract Manager, procurement staff and Project Managers to:

  • Prepare and negotiate subcontract.
  • Prepare and fully administer/manage all agreements.
  • Document procurement files as required by procurement policy through final closeout.
  • Perform thorough determinations of responsibility and prequalification of potential subcontractors/suppliers providing services or materials.
  • Review subcontractor and supplier invoices for accuracy verifying that the invoice meets subcontract contractual requirements and approves.
  • Maintain/Update the Procurement module of CMiC with executed purchase orders, subcontracts, modifications, change orders, Bonds, COIs, LOCs, and Cure Notices.
  • Participate in regular meetings to provide status of subcontracts being executed for ongoing projects.
  • Assume and promulgate fiscal and ethical responsibility for following company procedures in the conduct of the procurement activities.
  • Assist Contracts Manager and/or  other management with special administrative or project-related assignments as required.

 PERFORMANCE OBJECTIVES

 As a member of the Procurement team, work with the Project Managers (PM) to develop formal procurement plans for current and new projects. Monitor subcontract compliance with insurance and bonding requirements and monitor subcontractor performance.  Work with PMs, accounts payable staff and certified payroll staff to ensure subcontractors are meeting contractual compliance requirements.

During first 30 days, meet all Program and Project Managers to review current projects and upcoming procurement needs.

Within 45 days, take a leading role in driving the procurement process, through regular meetings with PMs.

Within 12 months, assist  Vice President of Administration with the creation/update of Standard Operating Procedures.

MINIMUM QUALIFICATIONS, SKILLS, AND EDUCATIONAL REQUIREMENTS

  • 5 – 10 years of experience in Federal procurement and subcontract administration preferably construction related.
  • Experience working with FFP, IDIQ, and T&M contracts
  • Broad experience with Microsoft Office, including PowerPoint, Excel, and Word. 
  • Knowledge of Federal Acquisition Regulations (FAR) and Defense Acquisition Regulations (DFARS).
  • 2 plus years Supervisory experience

 ADDITIONAL SKILLS AND QUALIFICATIONS

  • Ability to work in a fast-paced, multi-tasked environment
  • Ability to work in a flexible, team-based environment
  • Possession of excellent oral and written communication skills.
  • Proficient in Subcontractor/supplier relations.
  • Commercial contracts, contract negotiation.

 

 

GSI Service Group Inc. is an equal opportunity and affirmative action employer that consciously builds inclusive teams and is proud to support a diverse environment that considers all qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.