Associate Program Manager

Job ID 2024-7017

Program Management Newark, New Jersey


Position at WebMD

Medscape, a division of WebMD, develops and hosts physician portals and related mobile applications that make it easier for physicians and healthcare professionals to access clinical reference sources, stay abreast of the latest clinical information, learn about new treatment options, earn continuing medical education credits and communicate with peers.

WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law.



When you think about your strengths, do these characteristics describe you? “I’m great with people.” “I love nailing down details, over planning, and scrutinizing schedules.” “I am a master communicator and a natural coach or leader.”  If so, we want you on our team! Medscape Education is seeking a motivated, adaptable, team-oriented Associate Program Manager to support the development of our medical education programs.   By joining Medscape Education, the leading provider of live and online medical education for clinicians (, you will lead talented team members across multiple departments to create accredited medical educational programs that truly make an impact on physicians, nurses, and other healthcare providers and thus the lives of those around you. Medscape Education is committed to delivering quality, timely, medically accurate content to clinicians worldwide and seeks a leader who emanates:  
  • Strong work ethic
  • Passion for greatness
  • Emotional intelligence
  • Dedication to our mission 



  • Manage short (several months) and long-term (up to a year) projects and/or tasks involving multiple team members representing different departments based across multiple time zones 
  • Use our web-based project management tool to ensure development processes are followed and projects are on time and within budget and specification
  • Manage project initiation, planning and status meetings and send ongoing communications to the project team and outside partners related to program goals and status
  • Coordinate meeting material development, logistics and provide onsite management assistance for content presented live or captured in a video studio
  • Communicate potential project delays and accelerations and work with Team Lead to overcome issues 
  • Track project-related expenses and support invoice payment processing
  • Serve as point of contact for external partners/vendors to provide materials necessary to perform their project-related tasks



  • A person who obtains satisfaction in the on-time, on-budget, within scope, delivery of projects, from initiation through completion 
  • Someone who excels at developing and fostering positive team dynamics
  • Interested in growing into a role as a program manager
  • A true team player who jumps in and tackles new assignments and constantly looks for ways to help the department
  • Smart communicator and good negotiator
  • Comfortable in a highly deadline-driven environment, and able to pivot quickly between tasks and adapt to rapidly shifting priorities
  • Enjoys leveraging technology to make your job easier
  • Live within commuting distance to our Newark office
  • Have the ability to work overtime or travel for project assignments, as needed



  • Bachelor Degree required; PMI certification a plus
  • Minimum of two years’ project and process management experience required; within the publishing, internet technologies, healthcare or medical education environment a plus 
  • Experience with continuing medical education materials a plus
  • High professionalism, ability to work independently, and easy rapport in building collaborative work relationships
  • Outstanding time management and organizational skills and possess an eye for details
  • Ability to provide creative solutions independently or within a team dynamic as issues arise   
  • Excellent verbal communication, writing, and grammar skills
  • Excellent computer skills that includes working remotely on shared networks and cloud-based systems
  • A high degree of proficiency using Microsoft Office suite and G-Suite required; and experience with web-based document sharing sites (such as SharePoint) and project management tools (such as Workfront)