Description

This is an exciting opportunity to be part of the MedVet Marketing team. This individual is tasked with delivering many of the premiere events for MedVet, a core component of our Partner Experience strategy. 

Reporting directly to Sr. Specialist- Event Marketing, the Event Specialist is responsible for planning and coordinating in-person events while supporting additional virtual events for MedVet throughout the year. They will be responsible for every detail of in-person Continuing Education events, VMA conferences, as well as other events and meetings that help foster relationships between referral partners and our MedVet doctors, as needed.

The position requires a highly collaborative and motivated individual with excellent organizational and project management skills, excellent verbal and written communication skills, exceptional attention to detail, and strong interpersonal and problem-solving skills. Must be comfortable working an irregular schedule including nights and weekends to accommodate organizational and partner needs.

This position will have a start date of January, 2026.

• Meets internally with event stakeholders to gain an understanding of the event's purpose and goals
• Outlines the scope of the event, including number of participants needed, elements to make it successful including food, giveaways, etc. and determines budget
• Scouts and inspects event venues
• Works with vendors to get bids and determines best fit for the budget and goals of the event
• Negotiates and manages vendor contracts
• Coordinates event logistics and services, including technology and equipment needed to run the event, as well as food, drinks, transportation, lodging, and more
• Manages the budget and ensures events stay within guidelines; ensure vendors are paid timely
• Fosters and maintains relationships with caterers, venue operators, and other vendors
• Collaborates to procure materials, presentations, and other resources for the event
• Provides a Post-event Briefing Report and surveys event participants to gather feedback
• Creates, manages, and maintains the event mobile application, as appropriate
• Organizes and conducts pre/post meetings with key stakeholders, for example: presenters and volunteers
• Solicits, trains, manages event volunteers; ensuring any paid volunteers are compensated timely
• Additional duties as defined by the needs of the department

• Planning and executing corporate/company events, conferences, trade shows, or similar marketing events is required.
• Proven track record managing events of varying scales, from intimate dinners (10-30 attendees) to large conferences (500+ attendees)
• Experience managing event budgets, including vendor management and cost optimization
• Demonstrated ability to manage multiple events simultaneously

• Expert using the latest versions of Microsoft Word, Excel, PowerPoint, Mail Merges, and Email.
• Proficient with event management tools such as Eventbrite, Zoom, and Expo Pass
• Superior English-language editorial and writing skills
• Superb organizational skills with the ability to prioritize, direct, and solve problems
• Exceptional project management skills
• High-detail orientation
• Ability to work collaboratively and collaborate cross-functionally to ensure all details are communicated and flawlessly executed
• Identifies, troubleshoots, escalates and resolves problems in a timely manner.  Persists at troubleshooting and research until problem is resolved.
• Speaks and writes clearly and with a purpose. Able to communicate technical topics to non-technical employees. Responds well to questions.
• Able to prioritize and perform responsibilities in a pressure environment; responds to management requests.
• Able to lift 25 lbs.
• Able to travel 30% to attend events in MedVet's North/East region.

Compensation: 
This position has a hiring range of $65,000 to $73,000 annually, based on skills and experience. 

• Comprehensive Health Benefits  
• Vision and Dental  
• HSA, FSA and Independent Care Spending  
• 401k with Employer Match  
• Paid Time Off (PTO)  
• Employee Pet Discounts 
• Elective Short-Term Disability, Life and Accident Insurance and company paid Long Term Disability