Pre-Start Coordinator I

Administrative/Clerical Indianapolis, Indiana


Description

POSITION PURPOSE

 

The Pre-Start Coordinator I is critical to the organization to provide project support by gathering and organizing information from the budgets for each project utilizing the established tools and guidelines.

 

DUTIES, TASKS, AND RESPONSIBILITIES

 

Project Support (30%)

  • Promptly respond and coordinate with the field team on requests for modifying existing labor structure that is uploaded in tracking/reporting software to best accommodate the needs of the field team.
  • Coordinate labor cost code questions from the field team with the pre-start team to ensure that labor reporting is aligned with the production budget.
  • Clearly communicate the timing and availability of labor codes that the production team has available for labor reporting.
  • Proactively upload initial labor cost codes for each job.

 

Takeoff (25%)

  • Precisely and thoroughly analyze each project to create a unit matrix that defines each residential unit by the unique layouts and fixture/specification differences.
  • Vigorously review all applicable documents including scope of work, contracts, prints, proposals, schedules, submittals, and estimates to produce counts and specifications for all fixtures, drains, equipment, and finish items.

 

Information Gathering (25%)

  • Create and maintain an active project directory on each job and independently reach out to project executives for contact information as needed.
  • Accurately extract labor from the established production budgets and upload cost codes to labor tracking/reporting software.
  • Correctly categorize the tasks from the approved piece rate sheets and transfer content to labor tracking/reporting software.

 

Budget (20%)

  • Accurately fill out piece rates sheets for each job using the established tools.
  • Thoroughly compile all piece rate sheets and labor cost code breakdowns for approval by project managers on each job.

 

 

 

ORGANIZATIONAL BEHAVIORAL COMPETENCIES

 

  • Build something that matters
  • Do what’s right; be honest and fair
  • Build strong relationships
  • Share in the company successes

POSITION COMPETENCIES

 

  • Collaborative –Proactively communicating with team members for timely delivery of information
  • Accurate – Performs all duties with careful precision to ensure quality
  • Task-Focused – Primarily focused on completing all tasks while maintaining communication with others
  • Thorough –Takes the time to double check and reconcile work to ensure integrity of information

 

CRITICAL SKILLS & KNOWLEDGE

 

  • Clear, effective communications skills – both written and verbal
  • Basic knowledge of Microsoft business suite of products
  • Intermediate skill level in Excel required
  • Familiarity with BIM360 Document Management preferred
  • Ability to use Bluebeam software or other PDF editing software
  • Understanding of real-time labor tracking/reporting software
  • Preference for accuracy, attention to detail, and organization
  • Ability to read and interpret blueprints
  • A high school diploma or GED is required
  • 1 – 2 years of field experience or classroom education in construction preferred

 

WORKING CONDITIONS

 

  • Well-lighted, heated and/or air-conditioned indoor office setting
  • Moderately noisy environment with light traffic, office equipment, and guest entrance
  • Sedentary physical activity performing non-strenuous daily activities of an administrative nature
  • No travel required

 

 

HOW YOUR PERFORMANCE WILL BE EVALUATED

 

  • Attitude
  • Initiative
  • Quality and Quantity of work
  • Fulfillment of Project team needs
  • Attendance
  • Consistency

  This job description in no way states or implies that these are the only activities to be performed by the associate occupying this position.  Associates will be required to follow any other job-related instructions and to perform any other job-related responsibilities requested by their supervisor.