The University of Notre Dame Australia Careers

Professional Experience Officer
Fremantle campus
Full-time opportunity, Continuing contract

• Deliver seamless administration and financial support for the Professional Experience office.
• Join a national university committed to excellence in education, scholarship and research
• $79,954 pa (level 5) + 14.5% superannuation

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the office

The Professional Experience Office is a national team that coordinates professional experience placements across undergraduate and postgraduate programs. It manages placements in early childhood, primary and secondary educational settings in Australia and overseas, working closely with schools, mentor teachers and tertiary supervisors. The office operates in accordance with Professional Experience policies, supports assessment and moderation processes, gathers accreditation data, and strengthens the University’s metro, regional, rural and international partnerships.

About the role

The Professional Experience Officer provides administrative support for preservice teacher placements, building and maintaining relationships with schools and early childhood providers locally, nationally, and internationally. The role contributes to reporting, planning, and future PEX initiatives, and works across Fremantle and Sydney campuses, reporting to the Professional Experience Manager and collaborating closely with both Professional Experience Offices.

Key Responsibilities

• Coordinate placement processes for initial teacher education preservice teachers and act as the University-School/Centre liaison for all administrative matters.
• Respond to general placement queries and maintain productive relationships with stakeholders, resolving issues collaboratively.
• Provide administrative support to school committees, including documentation, correspondence, presentations, reports, and stakeholder liaison.
• Support efficient day-to-day operations and ensure accurate record-keeping of preservice teacher placements.
• Interpret and apply policies and procedures, prioritising work and using judgement to solve routine problems.
• Communicate clearly and professionally with preservice teachers, schools, and internal staff regarding placement processes.
• Provide on-the-job training and guidance to team members on University processes and systems.
• Comply with University policies, procedures, and reasonable duties as directed by the line manager.

Qualifications, skills & experience

• Hold a degree or equivalent combination of education and relevant experience.
• Strong administrative and organisational skills, with proficiency in Microsoft Office, enterprise systems, and databases such as SONIA.
• Clear and accurate written communication, with attention to detail and discretion.
• Ability to work independently, prioritise tasks, and meet deadlines.
• Sound judgement and initiative in problem-solving and decision-making.
• Student-focused approach in interactions with students, academics, and partners.
• Experience in the education sector and familiarity with SONIA desirable.

Benefits

• Generous training and development opportunities.
• Friendly and collaborative working environment.
• Discounted study at the University.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 6 February 2026 

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Marcia Rodrigues, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.