The University of Notre Dame Australia Careers

Administration Officer, School of Medicine
Sydney Campus
Part-time opportunity (0.5), Continuing contract

• Friendly and collaborative work environment
• Rewarding opportunity offering career development
• Level 4 from $80,204 + 14.50% super (pro-rata)

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.
 
About the role

Reporting to the Administration Coordinator you will work in collaboration with Academic and Professional colleagues to provide effective and efficient administrative support for the National School of Medicine.

Key Responsibilities

• Provide effective and efficient administrative support within National School.
• Coordinate meetings, prepare minutes and organise correspondence for meetings.
• Compile and assist with reports, typing of correspondences, submissions, statistical summaries and data sets, and other material as required.
• Support and maintain internal databases and registers and management of day-to-day requirements of the office.
• Assist the Administrative Coordinator and Senior Administrative Officers with the administration of policies, procedures, guidelines and forms.
• Liaise with various leaders across the University departments to ensure collaboration.

Qualifications, skills & experience

• Completion of a diploma level qualification, or an equivalent combination of relevant experience and/or education/training.
• Demonstrated administrative experience in a tertiary or other education sector, or the equivalent in a relevant large organisation.
• Demonstrated competency in various software packages including the Microsoft Office Suite (Word, Excel, Visio), Adobe, In-Design, and timetabling programs (Allocate, Sonya).
• Highly developed communication (oral and written) and interpersonal skills with the ability to liaise effectively with tact and discretion.
• Ability to exercise initiative and judgment as appropriate, and work in a flexible and dynamic environment with competing priorities to meet deadlines.
• Ability to collaborate across multifunctional teams, providing a high level and responsive service.
• Proven record of preparing high quality documentation with excellent accuracy and attention to detail.

Benefits

• Fitness Passport on offer
• Generous training and development opportunities.
• Friendly and collaborative working environment.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 11 March 2026

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Melissa Schmidt, melissa.schmidt@nd.edu.au

Unsolicited contact from recruitment agencies will not be entertained.