The University of Notre Dame Australia Careers

Description

Executive Assistant, Associate Deputy Vice Chancellor Academic (DVCA) /Academic Registry and PVC Education (PVCE)
Sydney campus
Full-time opportunity, Continuing contract

• Support leaders with clear strategy and reliable execution that keeps everything running smoothly.
• Join a national university committed to excellence in education, scholarship and research.
• $112,749 pa (level 7) + 14.5% superannuation

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the office

The office of the Deputy Vice Chancellor Academic leads the development, implementation, ongoing monitoring and performance of the University’s Learning and Teaching Strategy, Academic Programs and Student Experience, with a focus on key areas of curriculum innovation, digital delivery, equity and student and external engagement. The Office facilitates a fit for purpose, integrated and organisational wide approach to learning, teaching excellence, student experience and digital delivery aligned to University Strategy.

About the role

This position provides high-level, confidential support to the Associate DVCA & Registrar and the Pro Vice Chancellor Education. This is an important position that helps with strategic academic matters and supports key leaders in the university. The position reports to the Associate Deputy Vice Chancellor Academic & Registrar.

Key Responsibilities

• Provide confidential executive support to the Associate Deputy Vice Chancellor Academic & Registrar and the Pro Vice Chancellor Education, including managing emails, correspondence, visitors, and calendars.
• Assist with high-level meetings and committees, including preparing documents like agendas, presentations, and minutes, and following up on actions.
• Work closely with other teams to ensure smooth communication and support across the Office.
• Support the team in delivering projects and operational tasks, helping the portfolio meet its strategic goals.
• Maintain systems to ensure all executive support is consistent, compliant, and efficient.
• Contribute to the team’s goals by completing tasks accurately and on time and help improve processes and communication.
• Build good relationships with key stakeholders to ensure effective information flow and support the development of portfolio activities.
• Stay informed about relevant policies and practices to help organize and prioritize your work and solve problems that arise.

Qualifications, skills & experience

• Relevant degree and experience, or extensive professional experience, or an equivalent combination of qualifications and training.
• Extensive experience in an executive support function in a complex organisation.
• Strong knowledge of contemporary executive administration, including project management, data analysis, and meeting deadlines. sourcing and interpreting information and data and deadline delivery.
• Excellent written and verbal communication skills with strong attention to detail.
• Highly developed analytical and problem-solving skills, with the ability to work independently and provide timely, practical solutions.
• Ability to exercise independent judgement and initiative to constructively solve problems and make effective decisions based on knowledge of policy and procedures, relevant events and strategic priorities
• Demonstrated understanding of university regulatory frameworks and governance processes.
• Demonstrated self-motivation and flexibility in responding to changing work priorities, with the capacity to work autonomously and collaboratively as part of a team.
• Proven ability to maintain confidentiality, discretion, and professionalism.
• Committed to supporting the mission and values of Notre Dame as a Catholic University.

Benefits

• Generous training and development opportunities.
• Friendly and collaborative working environment.
• Fast paced environment with opportunity for professional growth.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 3 March 2026

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Marcia Rodrigues, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.