The University of Notre Dame Australia Careers

Research Grants Adviser, Research Office
Sydney (Broadway) or Fremantle campus
Full-time opportunity, Continuing contract 

• Support administration of externally funded research across pre- and post-award stages.
• Join the university that takes a personalised approach to education.
• $112,794 pa (level 7) + 14.5% superannuation (NSW) or
• $100,821 pa (level 7) + 14.5% superannuation (WA)

About the university

We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney.

With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.

About the office

The Research Services aims to develop and maintain a vibrant research culture which stimulates high quality translational research and makes a positive difference to our communities, particularly those most in need.

About the role

The Research Grants Adviser provides high-level professional support for the administration of the University’s externally funded research activities across both pre-award and post-award stages. The position works collaboratively with academic and professional staff across the University to support researchers, maintain accurate records, and contribute to improving workflows and service delivery. The position reports to the Research Grants Manager.

Key Responsibilities

• Provide accurate advice and guidance to researchers and University stakeholders on research funding queries, delivering high-quality customer service.
• Support researchers to identify funding opportunities and prepare competitive research funding applications.
• Review funding applications, including budgets, ensuring eligibility and compliance with internal and external requirements.
• Coordinate the approval and submission of research funding applications to external funding bodies on behalf of the University.
• Manage post-award administration including project variations, reporting, milestone tracking, and project closure.
• Maintain accurate records in the University’s research management systems and contribute to training, process improvements, and compliance with University policies.

Qualifications, skills & experience

• Degree qualification with relevant experience in research administration, or an equivalent combination of education, training, and professional experience.
• Experience working in a university, research organisation, or research funding agency.
• Demonstrated experience in research administration, including grant applications, project budgets, governance, and compliance with policies and procedures.
• Knowledge of competitive and contract research funding schemes and systems, particularly major Australian funders such as the National Health and Medical Research Council (NHMRC), Medical Research Future Fund (MRFF), and the Australian Research Council (ARC).
• Strong interpersonal, communication, and problem-solving skills, with the ability to manage confidential matters and provide effective support to researchers and stakeholders.
• Excellent organisational and time management skills, with the ability to coordinate multiple deadlines, work independently and collaboratively, and use grant management systems and Microsoft Office tools to support research administration.

Benefits

• Generous training and development opportunities.
• Friendly and collaborative working environment.
• Discounted study at the University

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 20 March 2026

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Marcia Rodrigues, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.