Administrative Coordinator

Administrative / Administration Toronto, Ontario


If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth team today!

Position Summary:

Ainsworth is looking for a Regional Administrative Coordinator to support our dynamic fast passed operations & business development team. Reporting directly to the Vice President Western & Central Ontario, the ideal candidate will be a motivated, high energy and flexible with a "can do" attitude to take initiative, be organized and provide professional support to the regional leaders with respect to their projects, scheduling, communications and all related administrative tasks. As our ideal candidate, you will thrive in a fast-paced entrepreneurial, collaborative and multi-tasking work environment.



  • Assist the regional team in determining priorities and workflow by organizing and/or attending meetings and handling various other tasks (agendas, business travel, speakers, conferences, budgets) to reach the objectives set for the department
  • Provides project management assistance and research support for special projects as required
  • Provide logistical and coordination support to the regional team (e.g. organize meetings, minutes, prepare agenda, deliver presentations etc.)
  • Provide management with information and statistics on various aspects of the line of business, and prepare relevant weekly/monthly operating reports that could include a financial analysis, performance results, productivity standards, and portfolio and workforce structure
  • Develop and maintain efficient, effective database systems and files to meet management’s needs while observing established standards
  • Establish and maintain effective relationships with key members of each of Ainsworth’s business units and the leadership team.
  • Manage relationships with internal & external stakeholders to ensure expectations are effectively managed, proactively following up with contacts to ensure that all deliverables are achieved in real-time



  • Diploma or Degree in Business Administration or other relevant disciplines
  • 3-5 years in a regional coordination role with experience providing support to executives
  • Excellent project management and organizational skills, including the proven ability to handle multiple complex projects simultaneously
  • Thrive in a fast-paced, on-time deliverable environment
  • Creative and proactive communication skills both written and verbal and consensus-building skills
  • Critical thinking and analytical problem-solving skills
  • Exceptional attention to detail
  • Proven ability to work through conflict, build trust, and influence outcomes through outstanding interpersonal skills at all levels
  • Conceptual thinker with creative and strong business acumen
  • Results-oriented and data-driven
  • Proficient in Microsoft Office applications (Word, Outlook, Excel, PowerPoint)


Schedule: Full Time

Shift: N/A

Length of Contract: N/A

Work Location: North York  

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

Ainsworth is an integrated multi-trade company, offering an end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

l Team Oriented Environment l Competitive compensation l Performance Based Bonuses l Paid Training Program l Group Benefits Plan l Promote-from-within Policy l Vacation Policy l State-of-the-Art Equipment and Tools l Exposure to Cutting Edge Technology l