Invoicing Specialist

Administrative / Administration Vancouver, Canada


Description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Latham’s, an Ainsworth Company's team today!


Position Summary:

Reporting to the Invoicing Supervisor, the Invoicing Clerk is required to process all paperwork related to the operation of the Service Department, in order to produce service invoices on a weekly basis.

 

Responsibilities

  • Coordinate the flow of paperwork from technicians to payroll and billing departments, and process all paperwork pertaining to operations in the Service Department
  • Produce and distribute weekly exception reports, cost variance reports for invoice batches on a weekly basis
  • Stock pricing consumed from company stores (trucks) on a weekly basis and assist with the pricing of inventory on an annual basis
  • Compile all information pertaining to individual service jobs and prepare for billing
  • Assist overflow calls from dispatch team and issue purchase orders
  • Process customer complaints and billing queries
  • Enter budget and billing information for mechanical projects and process invoices
  • Applying for permits – plumbing, boiler, refrigeration based on information provided and process the required paperwork to obtain warranty replacements, credits, and extended warranty    

 

Qualifications

  • 2+ years’ experience in high volume billing/invoicing or finance/accounting experience.
  • Proficiency in MS Word, Excel & Outlook
  • Accurate keyboarding skills including use of numeric keyboard pad with an ability to sustain keyboarding/typing at an average of 50WPM
  • Accountable - Takes ownership of personal workload, manages tasks and sets priorities based on business needs.
  • Attention to Detail – Attends to details and pursues quality in the accomplishment of tasks, regardless of the volume of duties encountered.
  • Time Management - Balances a myriad of tasks; prioritizes duties as needed
  • Communication - Ability to effectively communicate both verbally and in writing in English
  • Teamwork – Positive self-starter with the ability to work individually as well as part of a team but can also self-manage and work independently
  • Flexible – ability to be agile and change priorities as needed
  • Experience/knowledge of Microsoft products (Word, Excel and Outlook)

 

Schedule: Full Time

Shift: N/A

Length of Contract: N/A

Work Location: Downtown Vancouver


While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

Latham’s, an Ainsworth Company's is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

Latham’s, an Ainsworth Company is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference

l Team Oriented Environment l Competitive compensation l Performance-Based Bonuses l Paid Training Program l Group Benefits Plan l Promote-from-within Policy l Vacation Policy l State-of-the-Art Equipment and Tools l Exposure to Cutting Edge Technology l