Executive & Personal Assistant for Private Foundation President & CEO
Description
Are you ready to make an impact behind the scenes of a visionary leader?
We’re seeking a fastidious, passionate, and highly organized Executive & Personal Assistant to support the President of a prominent philanthropic foundation. This is more than a job; it’s an opportunity to be part of a mission-driven organization that is shaping lives and communities for the better. This role is approximately 50% Executive Assistant support for the foundation and 50% Personal Assistant support.
This is a hybrid role with onsite requirements 2x/week in Naples, FL. Outside of that, it will be primarily remote. While the core hours are Monday-Friday 9-5, you’ll need to be accessible in the evenings and on weekends for occasional questions.
What You’ll Do
This role blends executive-level support with personal and household management. You’ll operate as a trusted partner, ensuring both professional and personal priorities are handled seamlessly.
Executive Administrative Support (50%)
- Manage a complex, ever-changing calendar and coordinate internal/external meetings
- Prepare materials for meetings, briefings, and board presentations
- Coordinate domestic and international travel, including itineraries and expenses
- Draft and manage confidential communications and documents
- Serve as a gatekeeper, prioritizing requests and ensuring timely follow-up
- Maintain organized systems across documents, contacts, and workflows
- Liaise with internal teams, external partners, vendors, and key stakeholders
Personal & Household Support (50%)
- Manage personal scheduling, travel, and logistics, including family coordination
- Oversee household operations, vendors, and service providers
- Handle personal administration (records, reimbursements, memberships)
- Coordinate gifting, events, and special occasions
- Support errands, research, and day-to-day logistics
- Maintain strict confidentiality at all times
Events, Projects & Operations
- Support planning and execution of professional and personal events
- Prepare briefing materials and manage guest logistics (invitations, RSVPs)
- Assist with special projects across executive and personal priorities
- Track expenses, invoices, and reimbursements
- Help maintain organization, responsiveness, and continuity during busy periods
Who You Are
- 5+ years of experience supporting C-suite or high-net-worth executives, ideally within investment, finance, legal, or philanthropic organizations, or other similarly fast-paced, high-touch environments
- Polished yet approachable; equally comfortable in the boardroom or handling personal logistics.
- Entrepreneurial mindset- sees what needs to be done and does it.
- A master of organization and time management, thriving in fast-paced environments
- Strong proficiency with Microsoft Office, Google Workspace, and presentation tools.
- Exceptional written and verbal communication skills.
- Discreet, trustworthy, and emotionally intelligent- you understand the importance of confidentiality and professionalism.
- Adaptable and solution-focused, ready to pivot when priorities shift.
- Passionate with a positive outlook, eager to support a purpose-driven leader and contribute to meaningful work.
Why Join Us
- Work closely with an inspiring CEO who values collaboration, excellence, and innovation.
- Be part of a foundation dedicated to creating positive change.
- Competitive salary commensurate with experience, along with a comprehensive benefits package including medical, dental, and IRA matching.
- A role that offers variety, challenge, and the chance to make a real difference.
I’m interested, how do I get started?
Apply to: https://app.jobvite.com/j?cj=oiIlzfwE&s=LinkedIn
Is this the job for you? If not, feel free to share this link with someone who might be interested.
Our hiring management partner is myHR Partner. myHR Partner is not a staffing service or recruiter. All resumes/applications will be reviewed for this position and only for our organization.
Thank you for considering us as a potential employer!
At our foundation, we continually celebrate the diverse community that different individuals cultivate. As an equal opportunity employer, we stay true to that by ensuring that our place can be anyone’s place.