Accounts Payable Specialist
Description
Job Title: Accounts Payable Specialist
Group/Team: Finance
Reports to: Accounts Payable Manager
Location: Beaverton, OR
Employment Type: FT, Salary, Non-Exempt
Travel Requirements: <10%
WHO WE ARE
Group/Team: Finance
Reports to: Accounts Payable Manager
Location: Beaverton, OR
Employment Type: FT, Salary, Non-Exempt
Travel Requirements: <10%
WHO WE ARE
THE OPUS GROUP
The Opus Group is a purpose-built network of leading marketing agencies that deliver world-class experiential, event, and brand solutions. The Opus Group’s industry-renowned, highly-awarded agencies, including Opus Agency, MAS, and Verve, provide scalable, end-to-end solutions designed to drive action and impact. With a global footprint and specialized expertise, The Opus Group partners with over 70 global companies, including the world’s most influential brands.
WHAT WE ARE LOOKING FOR
The Accounts Payable Specialist is responsible for the full-cycle accounts payable process through month-end accrual phase, ensuring that invoices are accurately processed and coded to appropriate accounts. Specific accountabilities include processing invoices, payments, expenses, weekly checks, and distribution for accounts payable.
This position works within the Finance team and interacts with and should maintain positive relationships with both internal and external customers.
This position works within the Finance team and interacts with and should maintain positive relationships with both internal and external customers.
YOU SHOULD HAVE
- 3-4+ Years of Accounting or Accounts Payable experience
- Exceptional skills and accuracy in reconciling vendor statements
- Ability to effectively deliver and work with minimal guidance or direction
- Highly accurate in order to process high volume of invoices with minimal error
An extraordinary comfort with numbers and analysis - Strong critical thinking, organizational, and analytical capabilities.
- Excellent listener and effective communicator in multiple mediums, including email and memo writing
- Ability to effectively prioritize workload on multiple projects simultaneously
- Proven ability to work in a fast-paced environment and to deliver effective, accurate results
- Proficiency with Microsoft Excel, including use of advanced formulae and pivot tables
- Sage Intacct experience is preferred
ESSENTIAL RESPONSIBILITIES
- Receives and processes incoming invoices, completes weekly check processing and distribution for accounts payable.
- Ensures outstanding obligations are credited upon payment, identifies discount opportunities and issues purchase order amendments or stop-payment orders.
Codes account payable invoices with correct general ledger codes to ensure proper entry into systems. - Records entry of, verifies documentation for, and distributes petty cash; reconciles cash receipts.
- Establishes and maintains accurate vendor files with address changes, taxpayer I.D. codes and payment terms.
- Effectively communicates and obtains all necessary approvals before releasing payments.
- Prepares weekly check runs, ACH transactions for multiple entities, and payments for mailing
- Initiates both domestic and foreign wire transactions.
- Acts as a representative of the accounting department in dealing with vendors or external parties to resolve accounts payable discrepancies or to answer related inquiries.
- Maintains accurate records regarding external consultants, including 1099’s, W9’s, and related forms.
- Provide additional administrative, operational, or financial support, as needed.
SUPERVISORY RESPONSIBILITIES
None
COMPETENCIES
• Leadership
• Analytical Skills
• Decision-Making
• Ethics Integrity Values
WHAT YOU CAN EXPECT IN RETURN
• Full time position
• Opportunities for growth and development
• Health & Dental Insurance (choice of plans)
• 100% Employer paid short-term disability and life insurance
• Opportunity to elect additional life insurance and LTD insurance at employee expense
• Paid parental leave
• Opportunity to contribute pre-tax dollars to flexible spending accounts
• 401(K) with employer match
• Flexibility in work schedules
• Generous time off
HOW WE’LL TAKE CARE OF YOU
Our job titles may span more than one career level. The starting salary for this role is between $52,000 and $58,000. Our salary ranges are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future.
NOT SURE IF YOU SHOULD APPLY?
Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At The Opus Group, we are dedicated to building a diverse, inclusive, and authentic team - so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.
PHYSICAL REQUIREMENTS:
Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed.
Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
OTHER DUTIES AND ACKNOWLEDGEMENT
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.