The Opus Group Careers

Description

Job Title: Sr. Event Technology Project Coordinator

Group/Team: Event Technology & Registration

Reports to: Manager or Sr. Manager (Event Technology & Registration)

Location: Remote within United States

Status: Full-time, Salaried, Exempt

Travel Requirements: 20%, domestic/international (passport required)

WHO WE ARE
Opus Agency is a future-forward full-service global event agency with over 400 team members in the United States, London, Sydney, Singapore, and New Zealand. Our portfolio of clients includes world-shaping brands such as Amazon, Google, Microsoft, Salesforce, ServiceNow, and many others. As we look ahead to 2026 and beyond, our profound opportunity is to shape the future of events in an increasingly AI-infused world. In an era where digital interactions often dominate, the authenticity of real-world connections will become paramount. Events will emerge as the #1 priority for CMOs, driving brand success and fostering deep, meaningful relationships with audiences.

Our Event Technology & Registration team plays a critical role in this vision, partnering with world-shaping brands like Microsoft, Google, and Salesforce, as well as an ever-expanding roster of category creators and fast-growing global brands. With these clients, we don’t just respond to change; we shape it by pulling the future forward and leading them into a new era of event marketing. As a Sr. Event Technology Project Manager, you will be at the forefront of this mission, driving innovative and impactful strategies that align with this events-driven vision for the future.

WHAT WE ARE LOOKING FOR

The Sr. Event Technology Project Coordinator will serve as a lead on small-to-medium scale events simultaneously, as well as in a support capacity on medium-to-large scale events. This role is responsible for supporting and project managing event registration and attendee-facing digital platforms. This entails working with clients and other stakeholders to scope, build, launch and maintain digital event experiences and actively managing the attendee registration process. The Sr. Event Technology Project Coordinator will support event attendees through customer service and manage attendee data and reporting. This role will also support and manage onsite operations for related workstreams, including but not limited to badge pick-up/attendee check-in, attendee help desk, session scanning deployment, and content management functions through session catalogs and mobile apps.

This is an internal and client-facing role, working alongside Opus Project Managers, Technical Architects, Housing Managers, and Attendee Support team members, as well as external partners. The Sr. Event Technology Project Coordinator may fill support roles, workstream lead roles, or lead small project teams within Event Technology & Registration. This role requires the ability to independently manage own work and the ability to manage a small team’s deliverables over extended planning cycles.

The Sr. Event Technology Project Manager will ensure planning deadlines are proactively met, budgets are maintained, Opus and client processes are implemented, and client needs are anticipated and exceeded.

YOU SHOULD HAVE

• 2-3+ years of experience in a relevant role is required, with preference for experience in corporate events with the following tools: Rainfocus, Stova, Swoogo, Bizzabo, Cvent, Eventbase, Airtable
• Proven experience in coordination of projects or events successfully from concept to execution
• Bachelor's degree from four-year institution is preferred.

ESSENTIAL RESPONSIBILITIES

• Lead the planning, execution, and closeout of attendee-facing event technology projects including, but not limited to registration, session scanning, and customer service
• Work as lead on small-to-medium sized events and in support roles on large programs
• Understand all workstreams supported by Opus Event Technology & Registration (e.g., technical architecture/platform configuration, housing management, customer service) and effectively partner with those team members on given projects
• Independently manages assigned tasks on multiple concurrent projects across event types
• Act as the primary point of contact for clients, internal stakeholders, and vendors for all event technology and registration workstreams
• Demonstrate proficiency in digital platforms and tools; understands functionality, user experience, and troubleshooting; consults clients on configuration best practices
• Develop, maintain, adhere to, and drive workback schedules
• Manage documentation and content for platform/tool builds, translating business objectives into detailed technical specifications, documented processes, and project plans
• Participate actively in team and client meetings and document meeting outcomes. Able to lead recurring client meetings.
• Proactively identify potential risks and develop mitigation strategies, escalating critical issues to senior management as appropriate
• Delivers projects within time and budgetary requirements
• Oversee standard onsite deployments, including for badge pick-up, session scanning, and other event technology workstreams, and support complex onsite deployments in the same areas
• Participate and contribute to internal resources; recommend process and resource improvements
• Note: The Sr. Event Technology Project Coordinator may be placed in staffing assignments including event technology project management/support, registration management/support, housing management/support, and customer service.

SUPERVISORY RESPONSIBILITIES

• Supervises work of project team members from Event Technology & Registration
• Oversees work of temporary staff deployed onsite at events

COMPETENCIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong critical thinking, organizational, analytical and problem-solving skills
• Effectively manages time to meet deadlines and support team deliverables
• Confident communicator with strong verbal, written, and presentation skills
• Excellent documentation skills
• Skilled at prioritizing multiple projects in high-pressure, fast-paced environments
• Adaptable to last-minute changes and frequent interruptions
• Always maintains confidentiality and professionalism
• Collaborative and able to work effectively with colleagues, clients, and vendors
• Self-motivated and resourceful; able to self-direct learning and development with support of managers
• Provides constructive feedback in a professional manner
• Adaptable to multiple tool suites (e.g., Microsoft, Google, Slack, Zoom, Monday.com, file shares)
• Solid math skills, for analyzing event data and supporting budget management and reconciliation
• Interpret and respond to varied instructions and solve non-standard problems

HOW WE’LL TAKE CARE OF YOU
Our job titles may span more than one career level. The starting salary for this role is between $60,000 and $70,000. Our salary ranges are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future.

NOT SURE IF YOU SHOULD APPLY?
Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At Opus Agency, we are dedicated to building a versatile, inclusive team with a variety of backgrounds and a growth mindset - so if you’re excited about this role, but your past experience doesn’t align perfectly with every single item listed in this job description, we encourage you to apply. You may just be the right candidate for this role, or we may have other roles that better align with your skillset.

PHYSICAL REQUIREMENTS

Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

OTHER DUTIES AND ACKNOWLEDGEMENT
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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