Program Coordinator

Staff Non-exempt Boston, Massachusetts


Job Description:

  • Provide support for a variety of CAS faculty recognition, engagement, and development programs and events administered by the Director of Faculty & Student Engagement, including but not limited to reserving space, placing catering and supplies orders, and submitting facilities requests.
  • Process applications for the Faculty Research Assistance Program and the Teaching Assistant Program (each semester), as well as competitive applications for Course Development Stipends, Summer Research Stipends, and travel awards.
  • Assist with new student orientation, commencement, convocation, and admissions events (open houses and showcases).
  • Support student events and programming, particularly for the honors programs, such as the honors symposium, undergraduate research and creativity conference, and other curricular and co-curricular events.
  • Design and update program materials and publications, including but not limited to event flyers, calendars, website content, newsletters, and materials for orientation and admissions events.
  • Assist with the development of social media content and help maintain CAS Honors Instagram and other social media pages.
  • Support the Director of Faculty & Student Engagement in the collection and promotion of faculty and student stories, accomplishments, and programs across the College of Arts & Sciences.
  • Produce and review memos, reports, correspondence, and other related documents, and help in reviewing and editing documents.
  • Maintain faculty and student sites in Canvas and Teams as needed.
  • Provide office coverage, including answering telephone calls and greeting visitors.
  • Professionally and tactfully handle inquiries from students, faculty, staff, and visitors, and/or refer matters to appropriate offices.
  • Set agendas and take minutes for Honors Faculty Advisory Committee.
  • Other tasks as assigned.



  • Bachelor’s degree OR any combination of three (3) to five (5) years of experience and/or education from which comparable knowledge, skills, and ability have been achieved to perform the duties of this role.
  • Experience in a university or college setting preferred.
  • Strong computer skills including Microsoft programs such as Word, PowerPoint, Excel, and Outlook. Familiarity with Canva is preferred. Ability to learn and use University database systems.
  • Excellent interpersonal communication, and exceptional verbal and written communication skills.
  • Must be committed to providing the highest level of customer service.
  • Demonstrated experience working in a high-volume, deadline-oriented, and customer-focused environment.
  • Proven ability to work independently and as part of a team. 
  • Must have strong organizational skills, strong attention to detail, and the ability to manage multiple projects simultaneously.
  • Ability to maintain confidentiality, handle sensitive situations with tact and sound judgment.
  • Standard hours of this position are 8:45 am to 4:45 pm, M-F. 
  • Must be available to work occasional evenings and weekends to staff events for the College or University such as Commencement and other events through the academic year.


Suffolk University does not discriminate against any person on the basis of race, color, national origin, ancestry, religious creed, sex, gender identity, sexual orientation, marital status, disability, age, genetic information, or status as a veteran in admission to, access to, treatment in, or employment in its programs, activities, or employment. As an affirmative action, equal opportunity employer, the University is dedicated to the goal of building a diverse and inclusive faculty and staff that reflect the broad range of human experience who contribute to the robust exchange of ideas on campus, and who are committed to teaching and working in a diverse environment. We strongly encourage applications from groups historically marginalized or underrepresented because of race/color, gender, religious creed, disability, national origin, veteran status or LGBTQ status. Suffolk University is especially interested in candidates who, through their training, service and experience, will contribute to the diversity and excellence of the University community.