Staff Assistant

Staff Non-exempt Boston, Massachusetts


Description

The Staff Assistant is primarily responsible for the administration of the front desk area within the Department of Residence Life & Housing and Off-Campus Housing Office, maintaining calendars and public materials as well as the greeting of all students and visitors to the office. The incumbent is responsible for providing support to the Administrators within the Residence Life and Housing Services Office and performing, in limited capacity, reception functions for the floor.

Primary/Principal Responsibilities:

40% Office and Customer Support:
  • Act as telephone and in-person receptionist for Residence Life & Housing Services Office
  • Assess constituent needs, and make initial resolution of problems/issues/queries.
  • Direct/escalate all necessary concerns to the appropriate staff member.
  • Schedule and maintain appointments calendar. Sort and distribute incoming mail.
  • Maintain and order supplies.
30% Human Resources:
  • Hire, train, schedule and supervise student employees. Input student payroll.
  • Maintain departmental policy and procedures manual for student employees.
30% Administrative Support:
  • Assist with word processing, file management and data collection/storage including but not limited to:
  • Maintain accuracy of fine collection for student conduct violations.
  • Maintain accuracy of meal plans for each residential student. Collect forms and make changes within the appropriate time frame.
  • Collect forms for break housing requests; create a spreadsheet for tracking and send out confirmations and denials. Update census form. Create a spreadsheet for tracking. Contact appropriate offices for confirmations. Send out confirmations or appropriate instructions to residents.
  • Manage PO's, check requests, transfers, and travel forms.
  • Reconcile Director corporate card purchases with business office. Reconcile Ram Card purchases.
  • Maintain cell phone contracts and review resident assistant cell phone usage.
  • Other duties as assigned.

Requirements/Qualifications
  • Ability to build and sustain effective professional and courteous interpersonal relations with a diverse constituency of students, parents, faculty, and staff.
  • Ability to effective manage sensitive and confidential student information.
  • Ability to exercise appropriate judgment, discretion, and initiative.
  • Excellent written/oral communication skills and interpersonal skills.
  • Strong computer skills in a Windows/Microsoft environment and database systems.
  • Strong sense of responsibility and the ability to work as a member of a team.
  • Bachelor’s degree preferred

Suffolk University does not discriminate against any person on the basis of race, color, national origin, ancestry, religious creed, sex, gender identity, sexual orientation, marital status, disability, age, genetic information, or status as a veteran in admission to, access to, treatment in, or employment in its programs, activities, or employment. Suffolk University is an affirmative action, equal opportunity employer. The University is dedicated to the goal of building a diverse and inclusive faculty and staff that reflect the broad range of human experience who contribute to the robust exchange of ideas on campus, and who are committed to teaching and working in a diverse environment. We strongly encourage applications from groups historically marginalized or underrepresented because of race/color, gender, religious creed, disability, national origin, veteran status or LGBTQ status. Suffolk University is especially interested in candidates who, through their training, service and experience, will contribute to the diversity and excellence of the University community.