Summary: 

The Document Control Specialist – Engineering Delivery coordinates engineering administrative support efforts with the RES engineering team and/or third-party engineering firms. Tasks include receiving, reviewing, categorizing, scanning, filing, and tracking documents using our company’s classification and organization systems.

This role will be hybrid requiring a minimum of 3 days in office and 2 days working from home.

Requirements:   

• Provides services for engineering document requests, including receiving, reviewing, categorizing, scanning, filing and tracking documents according to RES Document Control procedures.
• Works with clients, contractors, vendors, and internal stakeholders to issue and transmit requested documents.
• Responds to requests for documents and distributes them as needed.
• Maintains, organizes, and updates documents in electronic drawing management systems.
• Communicates proactively with client Document Control Specialists and internal teams to manage workload and project requests.
• Proofreads and checks documents for accuracy, completeness, and compliance with Company standards.
• Demonstrates adherence to client-driven engineering document services policies, procedures, standards, and guidelines.
• Attends work regularly and punctually, as scheduled or expected.
• Complies with Employee Handbook, Code of Conduct and Company Policies & Procedures.
• Communicates document requirements and client standards to the engineering team.
• Develops procedures for transferring digital files to the applicable project document repository.
• Contributes to the development of department policies including documentation, storage, and organization policies.
• Presents, supports, and leads-by-example with a safety and quality-oriented attitude.

Safety:

• Follows safety and security procedures and determines appropriate action.  Reports potentially unsafe conditions and uses materials and equipment properly.

Qualifications:

• High School Diploma/GED required.
• Associates degree in Business, Engineering or other related area of study is preferred.
• 3+ years of experience as a document control specialist is required.
• Ability to work on multiple tasks, prioritize work and meet deadlines.
• Strong communication and organization skills both verbal and written.
• Utilizes interpersonal skills in maintaining balance with all party’s requirements and priorities.
• Advanced skills in:
  • reading, analyzing and interpreting general business information
  • writing reports and business correspondence
  • proof-reading and editing
  • organization
• Ability to solve practical problems independently and deal with a variety of concrete variables in situations where only limited standardization exists.
• Capacity to handle tight deadlines and last-minute changes, adapt quickly and anticipate needs.
• Knowledge of records management procedures and standards.
• Ability to understand general engineering documents is a plus.
• Intermediate/Advanced MS Office (PowerPoint, Word, Outlook, etc.)
• Familiarity with Procore and SharePoint preferred.
• Functional competencies include communication, collaboration, attention to detail, learning on the fly and teamwork.

Anticipated base salary range:  $22.16/hr.  - $27.10/hr.

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. This position is bonus eligible.

RES offers benefits that are effective first day of employment. These benefits include the following:

• Medical, Dental and Vision
• Health Savings Account with employer contribution
• Flexible Spending Accounts
• 4x pay Basic Life and Voluntary Life
• Short and Long Term Disability
• Accident, Hospital, and Critical Illness
• 401 (k) plan with 6% company match
• 4 weeks Paid Time Off (PTO) and 10 Paid Holidays
• Tuition Reimbursement and Green Car Reimbursement
• Volunteer and Charity Matching
• Paid Parental Leave and Paid Sabbatical Leave
• Employee Referral Bonus
• Employee Discounts and Wellness programs
• Wellness Reimbursement

Physical requirements and environment:

The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Rarely: Climbing, crouching, kneeling, pulling/pushing/lifting between 5-15lbs., and stooping are required. 

Occasionally: Carrying 5-15lbs., gripping, handling, pinching, and walking are required.

Frequently: Standing is required.

Constantly: Reading, grasping, hearing, reaching, vision, repetitive motion, and sitting is required.

Rarely exposed to extreme cold, heat, and humidity, and wet climates, in the working environment.

Occasionally exposed to noise and hazards in the work environment.

We maintain a drug-free workplace.  Candidates will be required to pass a pre-employment background investigation and drug test as a condition of employment.

RES is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

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