Travel & Expense Analyst
Description
Build your Career with an Industry Leader at our Shared Services Centre in Malaysia.
As a global leader in premium label solutions, our purpose is to deliver the world's best label solutions that help our customers build their brands, while adding value to our employees, our shareholders, and the communities in which we operate.
If you share our vision and believe that you could contribute to the success of our company, we look forward to hearing from you!
Job Highlights:
- Conducive Working Environment
- Hybrid Working Arrangement
- Learning & Development
Job Responsibilities:
Concur
- Process enrolments of new system users, timely update of requested system changes, and ensure data accuracy.
- Audit expense reports to proactively identify issues and ensure compliance with Company’s Travel and Expense Policy.
- Manage and timely resolution of internal customers' inquiries on expense report payment policies, procedures, and practices.
- Train and assist internal customers on features and functions of the Concur Travel and Expense system, promoting a positive experience.
- Analyse and consolidate expense data from Concur using reporting analysis.
- Must be organised and an energetic self-starter who can handle a broad range of projects and has the ability to prioritise and work unsupervised.
- Assist with monthly internal audits.
- Update the user guides as necessary.
- Provide input and recommendations for training improvements.
DocuSign
- Coordinate the documents for e-signing through DocuSign.
- Update requesters on the status of e-signing when requested.
- Ensure accurate records for reporting to Board of Directors.
- Collaborate with IT experts to ensure the documents have been routed according to the company policy.
Continuous Improvement
- Contribute to the development and implementation of positive change in the Master Data function in the Company.
- Leverage on use of technology and implement cost-neutral process enhancements.
Compliance and Internal Controls
- Ensure full adherence to Company’s accounting policies, processes, procedures, authorization levels, and SOX controls.
- Ensure full adherence to document retention as per the requirement by regulatory authorities in the specific country of operations/ business units.
- Develop and implement internal controls to safeguard Company’s assets and ensure compliance with financial regulations.
- Monitor and evaluate the effectiveness of existing internal controls.
- Stay updated on accounting standards, regulations, and compliance requirements to ensure the Company's financial practices align with industry standards and legal obligations.
Service Level and Team Collaboration
- Promote a strong service ethos to support delivery to agreed Service Level Agreements.
- Act as the focal point to ensure effective communication and resolution of operational related issues and decisions.
- Build long-term relationships with Company’s internal stakeholders and leadership team.
- Work closely with other operation functions to ensure seamless coordination of financial activities.
- Perform any other duties as assigned by the Team Manager and/or Team Lead.
Job Requirements:
- Bachelor's Degree in Accounting, Finance or IT related
- Credit Card administration experience will be an advantage.
- Have experience in SAP Concur or any Travel and Expense software.
- Fluent in both spoken and written English.
- Independent, strong interpersonal and communication skills.
- Able to multi-task, pay attention to details, good at stress management.
Only applicants who can legally live and work in Malaysia will be considered.