Director of Finance
Job ID 312
Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
Accountable to provide strategic and analytical leadership in the development of a cohesive, financial monitoring function within the country program. Upgrading of current tools and practices to meet the increasing requirements of a highly competitive donor environment. Accountable for the adoption of methods and best-practices in grant compliance and financial management and systems development, further strengthening stakeholder confidence in the Heifer Country Office’s oversight management functions. Accountable to enhance and protect the Heifer Country Office's value by providing advice and insight in accordance with Heifer’s internal policies and procedures. Accountable to assesses internal controls over key financial activities and reporting and compliance functions, with coverage ranging from assessments to compliance reviews and leads supports of pre- and post-award finance and accounting activities. This position serves as the liaison between various US Headquarters departments on related matters (i.e., Global Finance Operations, Enterprise Accounting, Legal, etc.). Accountable for procurements with compliance to Heifer’s policies and donor requirements. Accountable for meeting legal, compliance and reporting requirements with stakeholders.
ESSENTIAL CHARACTER TRAITS:
Financial Acumen; Manages complexity; Decision quality; Directs work; Plans and aligns; Optimizes work processes; Ensures accountability; Collaborates; Builds effective teams; Communicates effectively; Organizational savvy; Courage; Instills trust, Problem-solving.
RESPONSIBILITIES & DELIVERABLES
A. Coordinate with Programs in pre-award grant proposal development, review, and negotiation. Provide leadership on post-award financial and accounting management to ensure compliance with donor agreements. (35%)
- Lead proposal budget review and/or preparation
- Ensure coordination and monitoring of project burn-rates.
- Monitor compliance with grant agreements.
- Monitor and/or prepare accurate and timely donor reporting, dashboards, and other key donor deliverables.
- Provide Programs with input on key financial aspects of programs/projects.
- Ensure preparation and maintenance of accurate and timely periodic reporting, dashboards, and other key deliverables to senior management.
- Coordinate key processes for project budgeting and reforecasting among the Headquarters and Country program teams; ensure cashflows are managed efficiently.
- Ensure tight monitoring of donor agreement reporting dates and respond to compliance inquiries related to donor request are in place and functioning.
B. Ensure regulatory and organizational compliance of financial activities are in place within the country program offices and support global consolidation of financial statements. (30%)
- Continuously monitor and assess adequacy of country systems and procedures for transparent accounting, financial management and reporting.
- Coordinate and/or perform internal reviews to eliminate or reduce fraud opportunities, performing assurance and monitoring procedures.
- Coordinate external audits, incorporating results into short-range annual work plans and long-range global improvement plans.
- Partner with Headquarters in the periodic close, ensuring accurate and timely financial statements for global consolidation.
- Guide implementation and institutionalization of Heifer’s enterprise resource planning (ERP) system, including capturing and sharing of best practices for cross-area replication and support.
- Facilitate independent external audits and other agreed-upon procedures, including auditor scheduling and communications, financial information requests, internal control questionnaires and follow-up.
- Serve as a liaison between Social Welfare Council and Heifer and maintain proper relationship at all times.
- Ensure in-country policy, procedure, guideline, practices are in full compliance with Heifer Global requirements and local law.
- Ensure timely information flow to employees in relation to policies and procedures.
- Ensure all ownership papers of office land, building, vehicles, and other assets are up to date (e.g. registration, renewal, licenses, etc.)
- Responsible to work together with local legal counsel and HQ legal team to maintain proper legal status at all times.
D. Ensure procurements are made in a timely, fair, and cost-effective manner (10%)
- Lead procurement process for office supplies, equipment and services and always ensure best value for money.
- Serve as the contract specialist and ensure that all contracts are timely executed.
E. Other job-related duties as assigned (5%)
Bachelor’s degree in Accounting, Management Accounting, Business Administration, or related field, plus ten (10) years of related experience and two (2) years in a supervisory role or master’s degree in Accounting, Management Accounting, Business Administration or related field, plus eight (8) years of related experience and two (2) years in a supervisory role.
- Experience in a donor-funded international development environment with compliance requirements of the U.S. government and institutional funders for international development, such USAID, EU, IFAD, DFID, mega-foundations, and others.
- Project management experience, with project management certification a plus.
Most Critical Proficiencies:
- Knowledge of the NGO business sector, including compliance requirements of the government; Knowledge of institutional funders for international development, a plus.
- Knowledge of operating in a multi-currency environment.
- Ability to navigate financial and non-financial data gathering and analytics; technically adept with ability to quickly learn and maximize usage of technology and software; effective user of Microsoft Office Suite with intermediate skill in MS Excel.
- Effective communicator and influencer with ability to clearly convey complex financial issues in a clear format for non-finance professions across various levels of the organization, motivating continuous and collaborative improvement.
- Proficient in the local country generally accepted accounting principles, fiscal statutes, and payroll management statutes.
- Experience with accounting systems and systems conversions.
- Knowledge of the country’s labor laws, and local legislation related to administration.
Essential Job Functions and Physical Demands:
- Ability to work under pressure, perform multiple tasks and manage consistently competing priorities, comfortable in rapidly changing environment. Must be flexible and able to improvise to handle a variety of situations.
- Ability to effectively mentor and train individuals and teams using participatory methodologies. Strong facilitation skills preferred.
- Ability to work with delicate personnel situations and to maintain confidentiality.
- Ability to maintain close relationships and work with team members from a distance and with limited opportunity for personal interaction.
- Constant sitting and working at a computer for extended periods of time.
- Constant face-to-face, electronic and telephone communication with colleagues at different levels of the organization and the public.
- Ability to prepare documents and other materials in a well-designed and attractive format, with attention to detail.
- Willingness and ability to work outside of normal business hours.
- Ability and willingness to travel both domestically and internationally.
- Adequate physical condition necessary to travel to project sites in rural areas.