Driver cum Administrative Assistant

Job ID 1218

Clerical and Administrative Support India   Koraput, Odisha




Passing Gifts Private Limited (PGPL) is a wholly owned subsidiary of Heifer International USA and it provides services in educating, consulting, training, advising, and providing professional and technical services to individuals, associations, and entities in India and abroad, particularly those who support or are working in the areas of social advancement and sustainable development. This position may also require service agreements, secondment agreements, between entities, etc.

PGPL is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.



To serve as the Regional Driver of PGPL’s OSED Program in accordance with PGPL’s objectives, policies and procedures.

RESPONSIBILITIES AND DELIVERABLES: (including approximate percentage effort)

Provide technical service to vehicles and transport (65%):

  • Provide safe transportation for all staff, visitors, and partners.
  • Operate PGPL auto vehicles for official trips and comply with standard traffic rules, regulations, and best driving practices.
  • Maintain cleanliness and good physical condition of vehicles.
  • Conduct a periodic check-up of vehicles for fluid (engine and gear oil, brake fluid, steering fluid, etc.) and electrical conditions.
  • Keep an up-to-date vehicle logbook and maintenance book.


Vehicle Security and Reporting (20%):

  • Report promptly to the Project Director and/or appropriate public officers in any case of theft or damage to vehicles by other parties in accordance with Heifer’s procedures.
  • Provide prompt emergency assistance if an accident occurs.
  • Keep and maintain tools, repair kits and safety devices for each vehicle.
  • Provide vehicle support to staff as per clearance from the Administrative Manager.
  • Provide logistics support as required.



General office clerk duties and errands (10%):

  • Provide support around the office as needed, including but not limited to sorting and receiving post, sorting documents, and scanning.


May perform other job-related duties as assigned (5%)



  • A high school education, plus three years' experience in driving is required. Educational qualification may be considered for a highly experienced candidate.
  • Must have a valid driving license.
  • Excellent mechanical skills for vehicle maintenance.
  • Experience in long distance driving.
  • Good spoken and written Hindi and local language; proficiency in English will be an added advantage.
  • Experience in maintenance of vehicle logbooks.
  • Good communication skills.



  • Ability to meet and deal with others in a courteous and tactful manner.
  • Demonstrate a high degree of honesty and integrity.
  • Have an interest in animal agriculture/community development.
  • Understand the importance of traditional customs of the various ethnic groups and be familiar with their lifestyle.
  • Ability and willingness to work with a flexible schedule.
  • Willingness and ability to travel extensively.
  • Ability to foster and maintain a spirit of unity, teamwork and cooperation.
  • Sensitivity in working with multiple cultures and beliefs and to gender equity.
  • Ability to work with sensitive information and maintain confidentiality.
  • Constant sitting, standing and walking, with occasional bending and lifting; may work at a computer for extended periods of time.