Dean Dorton Careers

Staff Accountant (Contract Role)

Multi‑Entity Accounting (QuickBooks)

Location: Fully Remote (U.S.‑based)
Reports to: Owner (Client of Dean Dorton)
Experience Level: 5+ years

Compensation: $25–$30 /hr, based on experience and qualifications.

This is a 1099 independent contractor role and is not eligible for benefits.

Position Overview

Our client is seeking an experienced Staff Accountant to manage the day‑to‑day accounting operations for multiple businesses operating across several states. This is a fully remote role requiring strong technical accounting skills, excellent organization, and the ability to work independently in a multi‑entity environment.

In addition to the day‑to‑day business accounting responsibilities, this role will support various financial and administrative functions as needed. The ideal candidate is detail‑oriented, trustworthy, and comfortable collaborating with ownership and senior management.

Key Responsibilities

General Accounting & Monthly Close

• Maintain accurate general ledger records for multiple entities using QuickBooks Online and/or QuickBooks Enterprise
• Perform monthly, quarterly, and year‑end close activities
• Prepare and post journal entries, accruals, and reclassifications
• Reconcile bank accounts, credit cards, and balance sheet accounts
• Maintain supporting schedules for prepaid expenses, fixed assets, and liabilities

Accounts Receivable & Collections

• Prepare and issue customer invoices across multiple businesses
• Monitor accounts receivable aging and follow up on outstanding balances
• Communicate professionally with customers regarding billing questions and collections
• Ensure timely application of customer payments and resolution of discrepancies

Accounts Payable & Cash Management

• Process vendor invoices, maintain vendor records, and manage payment runs
• Monitor cash activity and assist with cash flow visibility
• Ensure proper documentation and coding of expenses

Multi‑Entity & Multi‑State Support

• Track and reconcile intercompany transactions
• Support accounting for businesses operating in multiple states
• Assist with documentation for tax preparers, CPAs, and external advisors
• Maintain organized, audit‑ready records

Owner & Personal Expense Support

• Track and process select personal expenses for ownership, ensuring proper classification and documentation
• Coordinate reimbursements and payments related to owner expenses
• Always maintain discretion and confidentiality

Reporting & Process Improvement

• Prepare monthly financial statements (P&L, Balance Sheet, Cash Flow)
• Identify opportunities to improve accounting processes and efficiency
• Support internal controls and best practices as the business grows

Required Qualifications

• Bachelor’s degree in accounting, finance, or related field
• 5+ years of hands‑on accounting experience
• Strong proficiency with QuickBooks Online and/or QuickBooks Enterprise
• Experience managing full‑cycle accounting in a multi‑entity environment
• Strong Excel skills (reconciliations, schedules, reporting)
• Ability to manage deadlines independently in a remote setting
• High level of integrity, discretion, and attention to detail

What We Offer

• Fully remote work environment
• Competitive compensation based on experience
• Direct exposure to ownership and decision‑makers
• Opportunity to take ownership of the accounting function and grow with the organization

Why Is This Role a Good Fit

This role is ideal for an experienced Staff Accountant who:

• Enjoys owning the books for multiple businesses
• Is comfortable managing both business and limited personal accounting tasks
• Works well independently in a remote environment
• Values accuracy, consistency, and trust

This is a 1099 independent contractor opportunity supporting a Dean Dorton client. This role is not employed by Dean Dorton and is not eligible for company-sponsored benefits.