At Weston Solutions, Inc. you will do meaningful work and make valuable contributions.

Employee-ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in the environment. Weston continues to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty years. In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental issues to help clients achieve a more sustainable future.

Weston is seeking an Associate Construction Project Coordinator to provide subcontractor administration as it relates to proposal planning, project pre-mobilization, project set-up, execution set-up and close-out. 

Location: Honolulu, Hawaii

Expected Outcomes

• Assist in the preparation of subcontractor Requests For Proposal
• Assist in identifying subcontractors and vendors
• Assist Project Managers in subcontractor buy-down efforts
• Assist in preparation of pre-construction and close-out submittal documents (e.g., Construction Quality Plan, Site Specific Health & Safety Plan, As-Builts, O&M Manuals)
• Assist in preparation of construction submittal documents (e.g., daily reports, monthly reports, materials submittals and permitting)
• Assist in coordinating project site preparation services
• Assist in development of submittals registers.
• Develop Project Welcome Books
• Monitor timeliness of submittal receipt and approval, reviewing submittals for accuracy and completeness, notifying Project Manager of issues.
• Obtain and process certified payroll documentation.
• Obtaining and reconciling daily manpower reports.
• Issuing certified payrolls through Project Managers to contracting officers
• Developing insurance tracking sheets, monitoring subcontractor certificates of insurance.
• Develop and maintain Request For Information Logs.
• Assist in development of close-out checklists.
• Review and process subcontractor invoices, to include obtaining partial release of lien for each.
• Establish and maintain subcontractor / vendor log of account balances.
• Coordinate subcontractor submittal and requests for information.
• Coordinate subcontractor change orders.
• Maintain change order logs.
• Maintain visitor logs.
• Update purchase requests for change orders or new subcontracts / purchase orders.
• Prepare/process project close-out documentation.

Knowledge, Skills & Abilities

• Bachelors degree or equivalent plus minimum of 2 to 4 four years of related experience.
• Must be familiar with Federal Acquisition Regulations as they pertain to subcontractor oversight
• Strong verbal and written communication
• Must be highly organized
• Proficient with Microsoft Office suite
• Demonstrated ability to carry out some work independently.

We fully invest in our people: Weston provides a generous, comprehensive benefits package program that offers employees high value options with solid financial protection, meeting the personal needs of its people and their families.

• Medical, Dental, Vision, 401K with base and matching employer stock contributions.
• Paid time off including personal, holiday and parental leave.
• Life and disability plans.
• Critical illness and accident plans.
• Work/Life flexibility.
• Professional development opportunities.

Compensation will vary based upon experience, education, skill level, and other compensable factors.