Accounts Payable Specialist
Description
Western Growers is a multi-faceted service organization and trade association founded in 1926 that operates a number of companies that offer a wide array of products and services to our member companies and other customers.
We operate as a large health benefit insurer (Western Growers Assurance Trust), a Third Party Administrator (Pinnacle Claims Management) which is has a contract with Covered CA, a Pharmacy Benefit Manager (Pinnacle RX Solutions), an Insurance Brokerage selling Health and Commercial lines (Western Insurance Services), and finally a Financial Services company (Western Growers Financial Services), as well as a number of other products and services! Visit all of the companies at www.wga.com.
Compensation: $41,273 - $58,654 with a rich benefits package that includes profit-sharing.
Job Description Summary
The Accounts Payable Specialist reports to the Supervisor, Accounts Payable. Under general supervision, this position processes Accounts Payable documents for six primary companies utilizing multiple bank accounts, and performs other Accounts Payable related functions as directed.
Qualifications
- Minimum high school diploma; Associate’s Degree preferred and 1-2 years of accounts payable or related professional experience.
- Basic to intermediate understanding of A/P related concepts and terminology of accountancy including familiarity with general ledger coding and accounting business terms.
- Knowledgeable and proficient in computerized accounting systems e.g., MAS 500 (highly preferred).
- Proficient end-user computer skills with Microsoft Office applications.
- Critical attention to detail and accuracy with good organizational skills to be able to handle multiple tasks in a fast paced environment.
- Good math skills and an exceptional ability to operate a 10-key machine by touch.
- Strong work ethic and written and verbal communication skills with a friendly, service-oriented attitude including the ability to establish and maintain effective working relationships with others at all levels of the organization.
Duties And Responsibilities
Accounts Payable Processing
- Capture invoices and other payable documents into the electronic Accounts Payable system (DocLink) by timely scanning, indexing, routing for approval and archiving.
- Enter and/or audit general ledger coding in a timely manner and ensure appropriate approval of payable documents (i.e., invoices, check requests and expense reports) and related data entry and/or upload into the accounting system for items not integrated into DocLink.
- Audit employee corporate credit card spend and expense reporting detail for compliance with the WGFC Travel and Expense Reporting Policy and other relevant policies and procedures.
- Mail outgoing vendor payments with appropriate supporting documentation.
Administrative
- Obtain W-9 forms for vendor payments and maintain W-9 master file.
- Assist with annual 1099 and 1096 recipient and IRS processes for all WG entities.
- Respond in either written or verbal format to inquiries from internal customers and external vendors regarding account coding, payment status, and related customer service issues.
Other
- Utilize all capabilities to satisfy one mission — to enhance the competitiveness and profitability of our members. Do everything possible to help members succeed by being curious and striving to understand what others are trying to achieve, planning and executing work in a helpful and collaborative manner, being willing to adjust efforts to ensure that work and attitude are helpful to others, being self-accountable, creating positive impact, and being diligent in delivering results.
- All other duties as assigned.
Physical Demands/Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate with others. The employee frequently is required to move around the office. The employee is often required to use tools, objects, and controls. This noise level in the work environment is usually moderate.