Labor Services Coordinator (Legal Assistant)
Description
You spend more than half of your waking hours working. Make these precious, fleeting moments matter by working for an organization and a cause you can believe in.
Western Growers exists for one reason only: to ensure the future viability of its members – the hard-working, salt of the earth farmers who grow the fruits, vegetables and tree nuts that feed our nation and nourish our bodies. But their way of life, their ability to pass their multi-generational farms and family legacies on to their children and grandchildren, is being jeopardized by a host of threats, many of them beyond their control. They face a growing litany of laws and regulations that make it increasingly difficult and expensive to do business.
Our members depend on us to help them remain competitive and profitable in spite of these trying circumstances, which we do by fighting – heart and soul – for them every single day. We passionately advocate for them in the halls of Congress and on the steps of the state capitol. We actively facilitate the advancement of technology designed to help them become more efficient and less dependent on diminishing resources. We diligently provide health insurance to their farm workers, as well as other insurance solutions tailored to the unique business. We do all of this, and more, from a position of leadership in the agriculture industry, which requires a team of intelligent, inquisitive and innovative individuals sold out for our common purpose.
Compensation: $54,583 - $75,958 with a rich benefits package that includes profit-sharing. This position is hybrid out of our Irvine, CA office.
Western Growers exists for one reason only: to ensure the future viability of its members – the hard-working, salt of the earth farmers who grow the fruits, vegetables and tree nuts that feed our nation and nourish our bodies. But their way of life, their ability to pass their multi-generational farms and family legacies on to their children and grandchildren, is being jeopardized by a host of threats, many of them beyond their control. They face a growing litany of laws and regulations that make it increasingly difficult and expensive to do business.
Our members depend on us to help them remain competitive and profitable in spite of these trying circumstances, which we do by fighting – heart and soul – for them every single day. We passionately advocate for them in the halls of Congress and on the steps of the state capitol. We actively facilitate the advancement of technology designed to help them become more efficient and less dependent on diminishing resources. We diligently provide health insurance to their farm workers, as well as other insurance solutions tailored to the unique business. We do all of this, and more, from a position of leadership in the agriculture industry, which requires a team of intelligent, inquisitive and innovative individuals sold out for our common purpose.
Compensation: $54,583 - $75,958 with a rich benefits package that includes profit-sharing. This position is hybrid out of our Irvine, CA office.
Job Description Summary
This position reports to the Manager, H-2A Services and is responsible for preparing, submitting, filing, and tracking H-2A visa related forms and documents, and providing client support. Incumbent will also, provide administrative support and invoice clients.
Qualifications
- Bachelor’s degree plus two (2) to four (4) years administrative and/or collegiate academic experience, preferred.
- Two-plus (2+) years H-2A visa or other immigration-related legal experience.
- Excellent communication skills (both verbal and written) and an acute attention to detail.
- Exceptional fluency in speaking, reading, and writing both English and Spanish and a solid understanding of cultural nuances of the Spanish language when translating written material, highly desired.
- Paralegal certificate, preferred.
- Excellent computer skills and proficiency with MS Office Suite (Word, Excel, Outlook) and Adobe Acrobat with the ability to learn new or updated software.
- Highly detail oriented with strong organizational skills, able to meet deadlines, adjust to changing priorities with continued attention to detail and ability to perform well under pressure
- Strong ability to work efficiently and effectively in a multiple task, multi-project and multi-demanding environment.
- Ability to work independently, exercise good judgment and multi-task with little supervision.
- Strong ability to manage and organize work economically and efficiently, establish priorities and maintain good interpersonal relations and communications with clients and staff.
Duties And Responsibilities
Client & Accounting Support
- Communicates frequently and accurately with clients and prospective clients who have inquiries about the H-2A visa process.
- Conduct client follow-up to obtain signed documents, agreements, and related forms necessary to process H-2A applications.
- Provide clients with consistent and timely status updates.
- Obtain approvals to pay outstanding invoices and generate check requests.
- Generates and issues invoices for products and services offered to members and reimbursement to clients.
Administrative Support
- Prepares for review and timely submittal H-2A job orders to the State Workforce Agency (SWA).
- Prepares for review and timely submittal H-2A applications for temporary labor certification to U.S. Department of Labor (DOL).
- Prepares and submits initial recruitment reports.
- Prepares for review petition for non-immigrant H-2A visa for review and submit to United States Customs and Immigration Services (USCIS).
- Prepares for review petition for non-immigrant visa (Form I-129) including Attachment-1 to enter detailed information for each named beneficiary.
- Translate documents from Spanish to English.
- Prepare for review responses to SWA/DOL/USCIS inquiries, notices of deficiency, and requests for evidence.
- Provide general administrative support including but not limited to copying, scanning, filing scheduling appointments, answering incoming calls, distributing messages, maintaining calendars, filing, and maintaining file room.
- Maintain integrity of the H-2A database to ensure accurate case and member information.
- Assume responsibility for maintaining office supplies by checking inventory and order items.
- Handle Incoming/Outgoing department mailbox daily, timestamp letters and notifications received.
Other
- Utilize all capabilities to satisfy one mission — to enhance the competitiveness and profitability of our members. Do everything possible to help members succeed by being curious and striving to understand what others are trying to achieve, planning, and executing work helpfully and collaboratively. Be willing to adjust efforts to ensure that work and attitude are helpful to others, being self-accountable, creating a positive impact, and being diligent in delivering results.
- All other duties as assigned.
Physical Demands/Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate with others. The employee frequently is required to move around the office. The employee is often required to use tools, objects, and controls. This noise level in the work environment is usually moderate.