HR Coordinator
Description
Job Title: HR Coordinator
Group/Team: Administration – Human Resources
Reports to: Sr. Director, HR Operations
Location: Remote / Beaverton, OR
Employment Type: Full-Time, Salary, Non-Exempt
Group/Team: Administration – Human Resources
Reports to: Sr. Director, HR Operations
Location: Remote / Beaverton, OR
Employment Type: Full-Time, Salary, Non-Exempt
Travel: 10%
THE OPUS GROUP
The Opus Group is a global network of award-winning marketing agencies - including Opus Agency, MAS, and Verve - delivering end-to-end experiential, event, and brand solutions. Together, they partner with more than 70 global companies to create impactful experiences around the world.
WHAT WE’RE LOOKING FOR:
The Human Resources Coordinator is a trusted partner, proactively anticipating business needs in order to support the HR Business Partner team. This person will support the team with the overall employee experience as it relates to new hire onboarding and other general administrative tasks and projects. The right person for this role is a detail oriented, self-starter, with great problem solving and critical thinking skills and exceptional communication skills. This is a stellar opportunity to grow your career within a dynamic, creative agency environment and be a part of a collaborative team.
RESPONSIBILITIES:
- Manages the pre-onboarding and new hire process including but not limited to employee correspondence, I-9, E-Verify, on-boarding paperwork and compliance training, IT equipment and updating HR systems.
- Administers and manages online pre-hire background check process
- Facilitates and leads an introductory meeting for new hires’ first day to share onboarding roadmap and an overview of platforms, tools and benefits.
- Conducts weekly check-in with new hires
- Maintains materials and look of HRIS homepage and manages updates to HR documents in resource section of the learning management system
- Assist with maintaining HRIS data including imports and uploads as needed
- Files documents into appropriate employee files and maintains as needed
- Conducts employment verification as needed
- Responsible for auditing and following up on general HR items for accuracy and completion including but not limited to harassment prevention training, benefits enrollment, performance management, onboarding paperwork and HRIS data entry.
- Manages HRBP inbox and answers internal and external HR-related queries and requests
- Assists with the termination process as needed (i.e., HRIS processing, equipment return, initiating exit surveys, etc.)
- Schedules necessary team meetings, prepare agendas and take notes for distribution
- Helps with HR reporting to business leads, utilizing demographic, exit and engagement data
YOU SHOULD HAVE:
- 1-2 years’ experience supporting a Human Resources team
- Bachelor’s degree in Human Resources Management or related field
- Effective verbal and written communication skills within all levels of the organization and with the public
- Working understanding of human resource principles, practices, and procedures
- Working knowledge of state / federal labor and hiring laws
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Office Suite, Google Suite and/or related software.
- Ability to learn new software programs quickly
- PHR or SHRM-CP certification preferred
WHAT YOU CAN EXPECT IN RETURN
- Full time position
- Opportunities for growth and development
- Health & Dental Insurance (choice of plans)
- 100% Employer paid short-term disability and life insurance
- Opportunity to elect additional life insurance and LTD insurance at employee expense
- Paid parental leave
- Opportunity to contribute pre-tax dollars to flexible spending accounts
- 401(K) with employer match
- Flexibility in work schedules
- Generous time off
HOW WE’LL TAKE CARE OF YOU
Our job titles may span more than one career level. The starting salary for this role is between $50,000 and $60,000. Our salary ranges are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future.
NOT SURE IF YOU SHOULD APPLY?
Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At The Opus Group, we are dedicated to building a versatile, inclusive team with a variety of backgrounds and a growth mindset - so if you’re excited about this role, but your past experience doesn’t align perfectly with every single item listed in this job description, we encourage you to apply. You may just be the right candidate for this role, or we may have other roles that better align with your skillset.
PHYSICAL REQUIREMENTS
Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate primarily on a level surface for periodic periods throughout the day. Individuals may be required to travel via airplane, train, taxi, car and/or other means of transportation, as needed.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
OTHER DUTIES AND ACKNOWLEDGEMENT
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
The Opus Group does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
#LI-Remote