Clarvida Careers

Description

SUMMARY

The Paralegal provides advanced legal, regulatory, and administrative support to attorneys within a US-based healthcare organization, with a focus on behavioral health services. This role plays a critical part in supporting contract management, litigation processes, regulatory compliance, and risk mitigation while ensuring adherence to applicable federal and state laws, including healthcare and data privacy regulations.

The position requires strong analytical capability, attention to detail, and the ability to operate independently in a fast-paced, highly regulated environment while collaborating with cross-functional stakeholders and external counsel.

ESSENTIAL DUTIES AND RESPONSIBILITIES  

Legal Documentation & Contract Management

• Draft, review, and manage a wide range of legal documents including contracts, business associate agreements, provider agreements, real estate documents, corporate formation documents, policies, and memoranda
• Manage the full contract lifecycle, including intake, drafting, redlining, execution tracking, and renewal/termination monitoring
• Maintain organized and compliant legal documentation in accordance with document retention policies

Litigation & Investigations Support

• Support litigation activities, including e-discovery, document review, production, and coordination with outside counsel
• Assist in managing subpoena requests, including records and employee testimony
• Support internal investigations and regulatory inquiries
• Assist in trial preparation and case file organization

Legal Hold & Compliance Processes

• Manage legal hold processes, including drafting notices, tracking custodians, monitoring compliance, and documenting activities
• Conduct audits related to legal holds and ensure accurate release procedures
• Support responses to audits, licensing boards, payer investigations, and regulatory agencies

Regulatory & Healthcare Compliance

• Assist in ensuring compliance with federal and state healthcare regulations, including HIPAA, HITECH, Medicare/Medicaid, and applicable licensing requirements
• Support compliance initiatives related to behavioral health services and accreditation standards (e.g., Joint Commission, CARF)
• Assist with policy development and implementation aligned with regulatory requirements

Risk Management & Advisory Support

• Identify potential legal and regulatory risks and escalate to attorneys as appropriate
• Support incident reporting, investigation follow-ups, and risk mitigation efforts
• Provide clear and organized summaries of legal risks, findings, and recommendations

Legal Research & Analysis

• Conduct legal research using established tools (e.g., Westlaw, LexisNexis)
• Analyze legal information and prepare summaries, memoranda, and position statements
• Support attorneys in developing legal strategies and responses

Stakeholder & Cross-Functional Collaboration

• Partner with internal departments including operations, compliance, HR, and finance to support legal and regulatory needs
• Liaise with external counsel, vendors, and third parties under attorney supervision
• Collaborate effectively with US-based teams across time zones

Administrative & Operational Support

• Manage calendars, deadlines, and legal filings
• Ensure timely submission of documents to courts and regulatory bodies
• Prepare reports, presentations, and legal trackers as needed

REQUIRED EDUCATION AND/OR EXPERIENCE

• Associate’s Degree in Legal Studies or equivalent required; Bachelor’s Degree preferred
• Paralegal Certification required
• Minimum 4+ years of paralegal experience; 7+ years preferred
• Experience in healthcare or behavioral health industry strongly preferred

TECHNICAL SKILLS

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with legal research tools (e.g., Westlaw, LexisNexis)
• Familiarity with document management and contract management systems is preferred 

CORE COMPETENCIES 

• Strong understanding of legal procedures, documentation, and regulatory frameworks
• Knowledge of HIPAA and data privacy requirements
• Excellent analytical and problem-solving skills
• Strong written and verbal communication skills
• High level of organization and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Ability to work independently with minimal supervision 

PROFESSIONAL & ETHICAL STANDARDS

• Maintain strict confidentiality and adherence to data privacy requirements, including handling of Protected Health Information (PHI)
• Uphold legal ethics and professional responsibility standards at all times6

ADDITIONAL ELIGIBILITY QUALIFICATIONS

• Ability to support US business hours and collaborate across global teams
• Demonstrated ability to handle high-volume workload with accuracy and efficiency
• Strong interpersonal skills and ability to engage with stakeholders at all levels