Equipment Inventory, Parts and Tooling Lead

Equipment Operations Greenville, North Carolina


Position Overview

This position maintains the equipment spare parts and tooling inventory to support operations in both Pharmaceutical Development and Commercial Operations.

Key Responsibility Areas

  • Customer Management:  Establish and maintain positive relationships with vendors and suppliers as well as internal customers; maintain open lines of communication with internal personnel to provide updates on progress of orders through the utilization of inventory software and ticket systems
  • Inventory Control: Ensure spare parts inventory is maintained efficiently and that the production schedule is maintained to meet site and business goals; place and oversee orders to replenish inventory avoiding insufficiencies or excessive surplus required to maintain production schedules keeping equipment operational
  • Process Optimization: Sustain a thorough understanding of inventory management processes and develop practices to optimize inventory control and procedures; train others on related processes and practices

Specific Responsibilities

Responsibilities include, but are not limited to:

  • Use software to monitor demand and document characteristics of inventory; maintain updated and accurate records of inventory; research/provide aftermarket alternatives for parts and follow all governing change control policies
  • Analyze data to anticipate future needs and establish/update reorder points accordingly
  • Maintain open communication of requests utilizing inventory software and ticket systems to provide updates on progress of orders
  • Oversee the check-out/check-in process of manufacturing equipment, parts, and tooling maintained in the equipment storage areas, including the ability to inspect equipment, parts, and tooling against a drawing or specification as needed
  • Maintain organizational structure of the inventory in both physical accounts and electronic documentation
  • Receive and confirm receipt of correct parts against purchase order and then store into the inventory system
  • Report stock levels, issues and areas of continuous improvement to department management
  • Maintain vendor and parts quality records including an up-to-date vendor contact list
  • Compile and maintain all information and document relevant to all work under FDA and DEA guidelines; be audit ready at all times and provide information in an audit environment
  • Collaborate with vendors and staff as a main point of contact to coordinate repairs/installations to minimize interruptions
  • Work as part of a team with manufacturing personnel, users and vendors to continuously improve operations
  • Ability to work from blueprints, drawings, layouts or other specifications to help identify parts needed

Key Competencies/Requirements

  • Collaboration: Develop cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties
  • Oral Communication: Deliver clear, effective oral communication and take responsibility for others understanding
  • Attention to Detail: Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small. Monitors and checks work or information and plans and organizes time and resources efficiently
  • Teamwork: Promotes cooperation and commitment within a team to achieve goals and deliverables and works well with others while providing support and assistance to team members to help accomplish objectives
  • Customer Focus and Service: Treats the needs of clients and patients as a priority. Works to develop and communicate solutions that meet customer needs; listens well and is considered a subject-matter to clients and providers
  • Interpersonal: Develop and maintain effective relationships with others; relate well to people from varied backgrounds and in different situations; show understanding, courtesy, tact, empathy, concern, and politeness


  • Associate degree in technical or life sciences discipline with at least 5 years of relevant experience
  • High school diploma or equivalent with at least 6 years of relevant experience
  • Ability to communicate effectively both orally and in writing
  • Understanding of cGMPs, industry and regulatory standards and guidelines     
  • Understanding of federal and local regulations regarding health and safety within manufacturing and packaging environments

 Physical Requirements

  • Position requires the ability to occasionally lift in excess of 50 lbs. unassisted, and occasionally push and pull in excess of 100 lbs.
  • Majority of workday is performed while standing, walking
  • Ability to use hands for simple grasping and fine manipulations
  • Requires ability to bend, squat, reach, push, pull, climb, twist, and have full range of motion in upper and lower extremities
  • Some exposure to hazardous chemicals, other active chemical ingredients, dust, fumes, and gases

Equal Employment Opportunity and Employment Eligibility 

Mayne Pharma provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  Mayne Pharma also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA.  Mayne Pharma is an E-Verify employer.