International Schools Partnership Careers

JOB DESCRIPTION

Job Title: National School Secretary

Reports to: Head of National School

Role
To provide comprehensive administrative support to the Head of National School and the wider school community, ensuring efficient daily operations. This includes maintaining a welcoming, professional school environment, managing field trips and organising co-curricular activities (CCA) in liaison with the International School Secretary. The role requires excellent organizational skills, a proactive approach, and the ability to manage multiple priorities effectively.

Responsibilities

Administrative Support

• Act as the primary point of contact for all administrative inquiries, ensuring timely and professional responses.
• Manage the Head of School’s calendar, including scheduling meetings and coordinating appointments.
• Maintain and organize confidential records, correspondence, and reports.
• Prepare and distribute school communications, including newsletters and notices.
• Ensure the smooth functioning of the school office, including supplies and equipment management.

Co-Curricular Activities (CCA) Coordination

• Plan and manage CCA schedules, liaising with teachers and external contractors to ensure activities are well-staffed and organized.
• Organise safer recruitment checks for external CCA contractors..
• Maintain accurate records of student participation and performance.
• Communicate with parents regarding schedules, updates, and changes.

Field Trip Co-ordination

• Act as trips co-ordinator, carry out all organisational duties and maintaining all necessary documentation.
• Liaise with teachers and external vendors to ensure successful execution of trips.
• Uphold safeguarding protocols and support emergency procedures during trips.

Event and School Activities Support

• Assist with the planning and execution of school events, such as assemblies, open days, and parent-teacher meetings.
• Collaborate with other staff to ensure events align with school values and objectives.

Data Management and Reporting

• Maintain and update students’ data in SKIPS MOE platform regularly

• Maintain accurate and up-to-date student and staff records, ensuring compliance with school policies.
• Provide data and reports as required to support school operations and planning.

Collaboration with Key Stakeholders

• Work closely with school leadership and teachers to support educational and operational goals.
• Build positive relationships with parents and external stakeholders to foster engagement and satisfaction.

Qualifications and Experience

• Diploma or degree in Administration, Education, or a related field (preferred).
• Proven experience in an administrative or secretarial role, preferably in a school setting.
• Proficiency in Microsoft Office Suite including Word and Excel.
• Experience in a school database management system such as ISAMS (preferred)

Personal Attributes

• Strong organisational and multitasking abilities.
• Professional, approachable, and proactive.
• High level of discretion and confidentiality.
• Adaptable to changing priorities with a calm and efficient approach.
• Strong interpersonal skills, capable of building positive relationships with students, parents, and staff.